Resume format tips for functional resumes

If you have a spotty work history or are trying to switch careers, this resume format may do the trick.

Resume format tips for functional resumes

Traditions can be wonderful, but sometimes there are good reasons to break them. If you're a vegetarian, for example, serving the customary Thanksgiving turkey just won't work. And if football isn't your thing, you won't be glued to the TV during the big game, no matter how many millions of other folks are. It's the same with resumes.

The vast majority of job seekers use the familiar chronological resume (which lists employment history in reverse order, beginning with the most recent experience), and with good reason. It's the tried-and-tested format most preferred by HR professionals and hiring managers nationwide. 

But just like turkeys and touchdowns, the chronological resume isn't a perfect fit for everyone. It's up to you to decide if it's appropriate for your current professional situation and the circumstances surrounding your job search. 

When to consider a functional format

If you've held a number of different or unrelated jobs during a relatively short period of time and are worried about being labeled as a job-hopper, the functional resume (also known as a "skills-based format") could be the answer for you. This resume format can also work well for those entering the workforce for the first time or after a long absence (such as recent grads with no prior formal work experience, stay-at-home moms or dads now seeking outside employment, or caregivers who have spent a year or more treating an ill or aging family member). It could also be a good choice if your prior work experience is more relevant to your current job target than what you're doing presently. (Not sure where you land? Check out a combination resume.)

Functional resume how-tos

Functional resumes rely on strategically grouping key skills into different categories to demonstrate a candidate's qualifications and expertise for a particular job. This skills-based focus allows you to emphasize your strengths and soft-pedal a flawed or absent employment record.

For example, if you're applying for an international sales management position, you might choose categories such as "Sales and Marketing Experience," "International Business/Foreign Language Fluency" and "Team Building and Leadership Expertise" for your headings, listing appropriate skills and accomplishments beneath each one.

The actual employment history section of a functional resume is typically brief with a simple list of positions held, company names and employment dates at the bottom of page one or on page two to de-emphasize their importance. Occasionally some of this information is even intentionally omitted altogether.

Functional resume sample format

Contact info


Seeking an office manager position with ABC company in order to maximize efficiency of employees and stimulate growth of the company through proactive effort, excellent time management, and coordination skills.


Accomplished office manager with a proven ability to develop and implement time-management strategies that support business and financial objectives. Reduced operating budget by $10,000 in most recent job. Recognized as an expert in efficiency and data management.

Respected team player focused on achieving company goals. Keep up-to-date with changes in the industry through continuing professional development (earned Project Management Professional certification).


  • Office Management
  • Teambuilding & Supervision
  • Staff Development & Training
  • Policies & Procedures Manuals
  • Report & Document Preparation
  • Spreadsheet & Database Creation
  • Accounts Payable/Receivable
  • Bookkeeping & Payroll
  • Records Management
  • Meeting & Event Planning
  • Inventory Management
  • Expense Reduction


Streamlining processes/Problem solving

  • Developed efficiency-enhancing workflow/process improvements that made it possible to accommodate increasing responsibilities necessitated by staff reductions.
  • Decreased expenditures 15% by implementing inventory controls and standardizing ordering procedures.
  • Saved thousands of dollars in fees and improved the response-rates of direct marketing campaigns by bringing formerly outsourced mass-mailing function in-house.


ABC Business – New York, NY
Administrative assistant, 2017 to present


EFG College – New York, NY
BA Communications, 2016

Proceed cautiously

If a functional resume sounds like it could be a good fit for your situation, be aware there are a few drawbacks to this approach. Leaving off dates or titles can raise hiring managers' suspicions that you're trying to hide something, which, in all probability, you are. It can also be a little frustrating to readers who are trying to figure out where you performed a particular accomplishment, since these details are listed under skill categories instead of job titles.

The best strategy is to carefully evaluate your situation, weighing the pros and cons of this format. If the advantages of the functional design outweigh the drawbacks, go ahead, defy tradition. A new skills-based format could be just what your resume needs to present you in the best possible light.

Get it checked out

If you're considering a nontraditional resume format, it's all the more reason you want to have it reviewed before you use it to apply to jobs. Otherwise, you risk sending in a convoluted representation of your skills—and nobody wants that to happen. Could you use some help? Get a free resume evaluation today from the experts at Monster's Resume Writing Service. You'll get detailed feedback in two business days, including a review of your resume's appearance and content, and a prediction of a recruiter's first impression. It's a quick and easy way to make sure your resume is in top shape for a job search.