26-27 Secretary/Receptionist

Page 1 of 4 Job Description Secretary to Principal JOB TITLE: Non-Exempt REPORTS TO: DEPARTMENT: WAGE/HOUR STATUS: TERMS: PAY GRADE: 12 Months Para Clerical Technical 5 Secretary to Principal Principal/Head of School Campus Assigned PRIMARY PURPOSE: Ensure efficient operation of school administrative office and provide clerical services fo r school's administrative staff QUALIFICATIONS: Education/Certification: High School diploma or GED Experience: One to three years secretarial experience, preferably in public education environment Special Knowledge and Skills: Proficient typing, word processing, and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles MAJOR RESPONSIBILITIES AND DUTIES: Records, Reports, and Correspondence

1. Prepare written correspondence forms, schedules, or reports using typewriter or personal computer
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer
3. Maintain a daily teacher attendance log and records for substitute teachers Page 2 of 4 Job Description Secretary to Principal MAJOR RESPONSIBILITIES AND DUTIES: (continued) Records, Reports, and Correspondence (continued)
4. Monitor and process personnel time records including leave requests and reports; compile information and submit to central office
5. Maintain a log of visitors to school
6. Maintain school calendar of events
7. Maintain student attendance, tardies, sign in and out documents, discipline records, etc.
8. Schedule meetings and appointments and maintain calendar for principal Reception and Phones
9. Assist students, teachers, and parents as needed
10. Receive incoming calls, take reliable messages, and route to appropriate staff Files
11. Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication
12. Update handbooks, policy manuals, and other documents as assigned Accounting Inventory
13. Receive, store, and issue supplies and equipment
14. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records
15. Prepare and make cash deposits for activity account(s); may be responsible for maintenance of activity checkbook(s) and ledger(s)
16. Ability to maintain, organize and keep accurate records of fundraising events, T-shirt sales, etc. Page 3 of 4 Job Description Secretary to Principal MAJOR RESPONSIBILITIES AND DUTIES: (continued) Other
17. Sort, distribute, or deliver mail and other documents
18. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence
19. Comply with district policies, as well as state and federal laws and regulations
20. Adhere to the district's safety policies and procedures
21. Maintain confidentiality in the conduct of district business
22. Must be able to perform the essential functions of walking and interacting with student s and/or district employees in the specific work site assigned (classroom or office setting)
23. Demonstrate regular and prompt attendance
24. Other duties as assigned SUPERVISORY RESPONSIBILITIES: Monitor the work of campus secretaries, clerical aides, and students as needed EQUIPMENT USED: Copier, personal computer and appropriate software, typewriter, printer, calculator, fax machine and audio-visual equipment WORKING CONDITIONS: Mental Demands: Reading, ability to communicate effectively (verbal and written); ability to attend to detail; maintain emotional control under stress; coordinate district-wide curriculum functions; interpret policy, procedures, and data Job Description Secretary to Principal WORKING CONDITIONS: (continued) Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of computer terminal possible; occasional district- wide travel; occasional state-wide travel; frequent prolonged and irregular hours possible; biological exposure to bacteria and communicable diseases; specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus EVALUATION: Paraprofessional Evaluation The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties and skills that may be required. This job description is not an employment agreement or contract. The administration has the exclusive right to alter this job description at any time without notice. Printed Name: ____ Signature: Date: __ Page 4 of 4 ESTABLISHED/REVISED: March, 2020