Academic Department Administrative Assistant

Academic Department Administrative Assistant

Salary

$50,000.00 - $55,000.00 Annually

Location

Manhattan University, Riverdale NY

Job Type

Staff Full-Time

Department

Dean of Kakos Arts & Sciences

Opening Date

10/14/2026

• Description
• Benefits
• Questions

About the University:

Manhattan University is nestled in the historic neighborhood or Riverdale, close to dozens of restaurants and shops as well as Van Cortlandt Park, and is only 35 minutes from midtown Manhattan. Manhattan University is nationally ranked and offers degree programs in the arts, business, education, engineering, and science. The University has approximately 2,900 full and part-time undergraduate and graduate students enrolled in over 50 fields of study. It is committed to excellence in teaching a diverse student body and preparing students for successful careers and fulfilling lives. We are committed to creating an inclusive environment where all employees and faculty members can thrive personally and professionally.

Position Description

The Kakos School of Arts and Sciences (KSAS) seeks a highly organized, student-focused Academic Department Coordinator to provide administrative support across multiple academic departments. Working across two campus office locations, this position would provide administrative support to multiple departments within the Kakos School of Arts and Sciences

The successful candidate will provide comprehensive administrative support to department chairs and faculty, oversee a wide range of academic and operational processes, and help maintain consistent, high-quality service throughout the School.

This is an in-person, on-campus, non-remote position.

Job Responsibilities

Administrative Operations:

• Manage office supplies, equipment, copier maintenance, and facilities requests.
• Maintain departmental records, syllabi, faculty office hours, and shared electronic files.
• Schedule classrooms, meetings, and special events.
• Coordinate textbook orders and desk copies.
• Support the Schools paperless administrative environment through Google Workspace, Microsoft Office, Banner, and electronic workflow systems.

Faculty and Chair Support:

• Provide administrative support to department chairs and faculty.
• Coordinate faculty requests and prioritize workflow across multiple departments.
• Prepare departmental travel reimbursements, purchasing requests, and other administrative documentation.
• Assist with meeting preparation, record minutes, and maintain departmental records.
• At faculty request, scan documents and make copies.
• Provide technology support for faculty and department operations.
• Occasionally proctor individual student examinations.

Student Services and Academic Support:

• Brings a student-centered orientation to the role, remaining attentive, approachable, and responsive to student needs in all aspects of the position.
• Serve as the primary front-facing representative for assigned departments.
• Respond to student inquiries and direct students to appropriate offices and University resources.

Faculty Recruitment and Personnel Administration:

• Coordinate logistics for faculty and staff searches, including interview schedules, travel, accommodations, candidate presentations, and campus visits.
• Prepare appointment paperwork for new and returning faculty and adjunct instructors.

Event Planning and Data Management:

• Coordinate departmental lectures, meetings, receptions, and special events.
• Assist with budget, enrollment, and other departmental reporting.
• Gather and organize data requested by department chairs and the Deans Office.

Requirements

• High school diploma or GED.
• 1 year + of administrative or office experience.
• Demonstrated proficiency with Microsoft Office, Google Workspace, and electronic document management systems.
• Excellent organizational, interpersonal, and customer service skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Supplemental Information

The successful candidate will demonstrate:

• Exceptional organizational and time-management skills.
• Flexibility and adaptability in responding to changing departmental needs.
• A collaborative, service-oriented approach.
• Strong attention to detail.
• The ability to work independently while coordinating effectively with multiple department chairs and colleagues.
• Professional judgment and discretion when handling confidential information.

Preferred:

• Associates or Bachelors degree.
• Experience working in higher education.
• Experience using Banner, electronic signature platforms, or comparable administrative systems.
• Experience supporting multiple supervisors or departments simultaneously.

Manhattan University is an E-Verify employer.

Founded in 1853, Manhattan University is an independent Catholic Lasallian institution located in Riverdale, NY that embraces students of all faiths, cultures, and traditions. The mission of the University is to provide a dynamic student-centered educational experience that prepares graduates for lives of personal development, professional success, civic engagement, and service to their fellow human beings. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission.

Manhattan University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, creed, color, sexual orientation, military status, sex, disability, marital status, partnership status, pregnancy, caregiver status, domestic violence victim status, gender identity or expression, arrest or conviction record, criminal history, credit history, national origin, alienage or citizenship status, unemployment status and salary history. Manhattan University values and celebrates diversity and is committed to providing an inclusive environment for all employees. All interested, qualified persons are encouraged to apply.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees who work an average of 20 hours per week over the course of a year, receive certain benefits on a pro-rated basis. To learn more details, visit our benefits page.

01

Do you meet the minimum degree requirements as listed in the posting?

• Yes
• No

02

Do you meet the minimum requirements for this position as listed in the posting?

• Yes
• No

Required Question

Employer Manhattan University

Address 4513 Manhattan College Pkwy

Riverdale, New York, 10471