Academic Program Coordinator

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

Job Summary

Mass General Brigham University of Health Professions is hiring a Program Coordinator.

Job Summary: Responsible for coordinating multiple large-scale program activities and providing administrative support, ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness. Contributes to reporting and data analysis to assess program impact and support strategic improvements. Provides direct support to the Program Manager, Clinical Education Placement Associate, Director of Clinical Education, Program Director and Chair of the department, and program faculty.

 

Mass General Brigham University of Health Professions is hiring a Program Coordinator.

Education
High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?
No

Experience
Administrative or program support experience 3-5 years required

Knowledge, Skills and Abilities
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and data management software.
- Detail-oriented with a focus on accuracy in record-keeping and data entry.
- Ability to work collaboratively in a team environment.

 

Essential Functions(Key Roles & Responsibilities)

1. Assist in the day-to-day administrative tasks related to program management (Plans, schedules and supports all departmental meetings, including the creation of agendas, taking meeting minutes, and facilitation of other meeting activities).

2. Maintain accurate and organized program documentation, including project plans, reports, and correspondence.

3. Assist in the planning and execution of events related to hospital programs, such as workshops, training sessions, and community outreach activities.

4. Enter and manage program-related data, ensuring accuracy and completeness (Responsible for scheduling, building, maintenance and data collection surrounding the clinical year using EXXAT)

5. Communicate with program participants and stakeholders, providing information, collecting feedback, and addressing inquiries.

6. Assists with the financial operations of the program.

7. Collaborates with the Program Manager in the planning and execution of the admissions process and program events, including preparing applications for review by faculty, communicating with applicants, preparing for and executing events such as Interview Day, Orientation, White Coat Ceremony, Commencement, and other events.

8. Handle inquiries from applicants, students, alumni, adjunct and clinical faculty, and external constituencies.

9. Scheduling of didactic and clinical exams including arranging for student accommodations.

Knowledge, Skills, and Abilities

1. Strong organizational and multitasking abilities.

2. Excellent communication and interpersonal skills.

3. Proficiency in Microsoft Office Suite and data management software.

4. Detail-oriented with a focus on accuracy in record-keeping and data entry.

5. Ability to work collaboratively in a team environment.

6. Aptitude with MS Word, Excel, PowerPoint and Outlook, and a willingness to learn new software

 

Hybrid

 

100 First Avenue

 

40

 

Regular

 

Day (United States of America)

 

Pay Range

$22.22 - $31.71/Hourly

 

Grade

4

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

 

1700 The MGH Institute of Health Professions, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework