Accounting/ Administrative Assistant

JOB DESCRIPTION:

The Accounting/Administrative Assistant will focus on the daily accounting, payroll, and basic HR functions for the hotel in addition to various administrative tasks for multiple departments or department heads. The ideal candidate will have an acute sense of detail and understanding of basic accounting functions as they pertain to a hotel environment. Hotel Experience is Mandatory, with knowledge of Opera PMS. M3 and Profisword a plus.

JOB RESPONSIBILITIES:

• Record the daily sales, manage journals, balance the credit cards.
• Manage all petty cash and coordinate the cash deposits from the hotel, restaurant and banquet functions.
• Enter all invoices into accounting software under the proper vendor and GL code.
• Monitor entirety of accounts payable and receivables process.
• Perform research, reconcile all AP and AR accounts and resolves all issues in processes.
• Send out all invoices to direct bill clients within 3 business days and ensure timely payment.
• Assist with administering bi-weekly payroll processing.
• Assist with employee recognition events and activities including, but not limited to: associate celebrations, communication of achievements, birthdays, and anniversaries.
• Building general sales inquiries as needed & assisting with incoming phone calls.
• Assist other departments with administrative tasks as needed.

JOB REQUIREMENTS:

• Appropriate college degree, and two years of related experience
• Strong verbal and written communication skills
• Significant attention to detail
• Computer skills required - experience with hotel information systems preferred (ProfitSword & M3)