Position Summary
The Accounting Assistant reports directly to the Accounting Manager and supports the shared accounting services team for the mortgage, title, and title insurance businesses. The initial focus is title-related transactions, especially accounts receivable, accounts payable, and routine general journal entries. The role keeps records accurate and organized while supporting timely close and clear handoffs.
Key Responsibilities
- Process accounts receivable activity, including deposits, payment application, customer or agent account research, and follow-up on unapplied or outstanding items.
- Process accounts payable invoices, verify coding and approvals, maintain vendor records, and prepare payment support under established controls.
- Prepare routine journal entries and supporting schedules for review; assist with reconciliations and month-end close tasks.
- Maintain complete electronic records for transactions, deposits, invoices, and approvals; investigate missing or inconsistent information.
- Coordinate with title operations and accounting colleagues to resolve transaction questions and meet processing deadlines.
- Follow documented procedures, help update step-by-step instructions, and suggest simple ways to reduce errors or repeated manual work.
- Provide cross-trained administrative and accounting support as priorities change.
Required Qualifications
- Experience in accounting support, bookkeeping, accounts receivable, accounts payable, or comparable transaction processing; relevant coursework may be considered.
- Working knowledge of Excel and comfort learning accounting systems and electronic document workflows.
- Accuracy, organization, discretion with financial information, and clear communication.
- Ability to manage daily priorities, ask questions when support is incomplete, and follow items through to completion.
Preferred Qualifications
- Associate degree or accounting coursework.
- Title, title insurance, mortgage, or multi-entity accounting experience.
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