Accounting Associate III - Austin Facilities Management

About This Position

The Accounting Associate III supports AFM''s accounting operations by processing, reviewing, and reconciling accounting transactions while ensuring the accuracy, completeness, and integrity of financial records. The position manages complex accounting activities, maintains supporting documentation, researches and resolves discrepancies, and applies established accounting policies and procedures to daily operations. Responsibilities include assisting with the AP inbox, Invoice Approvals app, and creating Invoice Numbers (INs) in AIMS; paying non-AE utility bills through ProCard; and managing revenue and accounts receivable activities, including creating Cash Receipts (CRs) in AIMS.

Additionally, The Accounting Associate III also serves as AFM''s liaison for travel and mileage reimbursements, provides cross-functional support to other Accounting Associates as needed, and serves as a resource for accounting-related inquiries. The role supports fixed asset and audit processes, prepares accounting reports and documentation, helps maintain internal controls, and collaborates with stakeholders to improve processes, ensure compliance with City requirements, and support the timely and accurate recording of financial activity.

Job Description:

Purpose:

Provide complex and diverse accounting and financial duties to city management; prepare complex, irregular and non-routine financial analysis, reports and financial statements. Provides advanced financial support for multiple programs and projects.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources.
• Review and reconciles high volume and complicated transactions.
• Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and analyzes basic and non-routine asset information for establishment of fixed assets.
• Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
• Prepares complex and non-routine financial analysis and trend analysis of data.
• Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.
• Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
• Responds to inquiries requiring knowledge of accounting practices, policies, and procedures.
• Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.
• Investigates and reconciles accounting transactions, reconciles and resolves discrepancies. Provides root cause analysis of process problems.
• Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
• Performs financial analysis of special projects and programs as requested.
• Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.
• Assists in the development of guidelines, procedures and templates for financial review and reporting.
• Maintains accounting controls and financial security by following policies and procedures and internal controls.

Responsibilities - Supervisor and/or Leadership Exercised:

• None

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Knowledge of financial reporting concepts and preferred business practices.
• Knowledge of data and trend analysis
• Skill in analyzing and interpreting financial records.
• Skill in processing large volumes of numerical data
• Skill in effective verbal and written communication.
• Skill in operating a personal computer and related equipment.
• Skill in performing basic mathematical calculations.
• Skill in classifying fiscal data and compiling reports.
• Skill in data analysis and financial analysis using spreadsheets.
• Ability to make recommendations to solve complex problems.
• Ability to identify and select appropriate tools and techniques to identify problems and develop solutions.
• Ability to plan and organize tasks to complete projects.
• Ability to handle multiple tasks and prioritize duties
• Ability to resolve problems or situations requiring the exercise of good judgment.
• Ability to establish and maintain good working relationships with other City employees and the public.

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience.
• Any combination of related experience and/or education may be substituted.

Preferred Qualifications:

• Experience managing an Accounts Payable inbox, performing invoice tracking using Microsoft SharePoint, preparing basic documents and worksheets in Microsoft Word and Microsoft Excel, and communicating through Microsoft Teams.
• Experience using Austin Integrated Management System (AIMS) to create and review a variety of documents including accounts payable (IN), accounts receivable (CR), budget (BGEX), task order (TK) mileage reimbursement (TPP), and other (IET and JVD) documents.
• Experience processing a high volume of accounts payable transactions including tracking invoices, facilitating communication between vendors and internal City employees, and maintaining digital records of all completed transactions.
• Experience using a City of Austin ProCard and processing ProCard transactions in WORKS.
• Ability to travel to more than one work location.

Licenses and Certifications Required:

• None

Compensation Range:

The annual hiring range for this position is $27.06-$32.34

Physical Location:

411 Chicon St Austin, TX 78702

Notes to Candidate:

Please note that the Department may close the job posting at any time after seven (7) days.

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Days & Hours:

Monday through Friday; 7:30 a.m. to 4:30 p.m.

Hours may vary based on departmental needs and initiatives. Some evening, weekend, and holiday work may be required.

Location:

411 Chicon St, Austin, Texas 78702

This position may require an assessment.

A resume is required for consideration.

About working for Austin Facilities Management and the City of Austin:

Click here to watch the City of Austin Recruitment Video!

Working with Austin Facilities Management provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

Employment Application:

The City of Austin employment application is an official document; incomplete applications will not be considered.

• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
• The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held.
• If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
• The responses to the supplemental questions inquiring about experience should be reflected on your application.

Criminal Background Investigation:

The position requires a criminal background investigation.

Assessments:

Assessment(s) may be administered as part of the interview process.

If you are selected as a top candidate:

Verification of your education (which may include high school graduation or GED, undergraduate and/or graduation degrees) will be required. You must provide proof of education from an accredited organization/institution.

Military/Veteran Interview Preference:

Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference.

Driving Requirement:

Driving Requirement (if applicable):

• This position may require a valid Texas Class C Driver's License or the ability to obtain one by your hire date.
• External New Hires must meet the City of Austin Driver Safety Standards. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Travel:

If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Fair Labor Standards Act (FLSA) Classification:

This position is classified as NON-EXEMPT.

.

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.