Accounting & Operations Specialist

XANFAB INC

Seatac, WA

$65,000–$85,000 Per Year
Full-time

17 days ago

Job Description

Benefits:

Disability and Life Insurance
Sick Leave
Dental insurance
Health insurance
Paid time off
Vision insurance

Accounting & Operations Specialist

Xanfab Space is an Electronics Manufacturing Service (EMS) provider based in SeaTac, WA, specializing in space applications. We take a meticulous, detail-driven approach to manufacturing, and we are seeking a motivated individual who shares our passion for quality and is eager to grow with our team.

About the Role

Xanfab is seeking an Accounting Specialist to keep the business side of our shop running accurately and on time. This role owns day-to-day bookkeeping, accounts receivable and payable, and customer invoicing, and keeps our licenses, registrations, and office operations current. It also will partner with the Account Manager on requests for quote (RFQs) as needed, so the role calls for confidence with both numbers and customers.

Essential Duties and Responsibilities

Accounts receivable and invoicing Issue customer invoices against purchase orders and shipments; apply payments; track aging and follow up on past-due accounts.
Accounts payable Process vendor invoices against purchase orders and receipts; manage payment schedules; maintain vendor records, W-9s, and 1099 information.
General ledger and month-end close Record transactions outside AR/AP; reconcile bank and credit card statements monthly; support month-end close and prepare basic financial reports for the CEO and outside accountant.
RFQ backup When needed, log incoming RFQs, gather cost and lead-time inputs from Engineering and Operations, prepare quotes, and track them to a decision.
Licenses, compliance, and office administration Track renewals and prepare submissions for business licenses, government and customer registrations, and tax filings; manage office supplies, service accounts, and record retention.

Required Qualifications

Associate or bachelor’s degree in accounting or a related field, or equivalent experience
3+ years of bookkeeping or AR/AP experience, including invoicing, collections, and bank reconciliations
Working knowledge of generally accepted accounting principles (GAAP)
Proficiency with QuickBooks and Microsoft Office, especially Excel
Exceptional attention to detail and follow-through; handles confidential financial information with discretion
Strong written and verbal communication skills; comfortable working with customers and vendors

Preferred Qualifications

Experience in manufacturing, electronics, or aerospace/defense environment
Experience with quoting, job costing, or ERP/MES systems
Familiarity with government registrations and filings for a small business
Familiarity with AS9100 and/or ITAR-regulated environments
Familiarity with some HR processes a bonus

Additional Requirements

On-site, office-based role
ITAR - To conform to U.S. Government International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State

Benefits

Health, Dental, and Vision Insurance
Disability and Life Insurance
Paid Time Off
Sick Leave

Compensation range - $65,000 - $85,000

Numbers & Facts

Location	Seatac, WA
Job Type	Full-time
Salary	$65,000–$85,000 Per Year

Skills

AS 9100unmatched
Accountingunmatched
Accounting Closeunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Aerospace and Defenseunmatched
Billingunmatched
Bookkeepingunmatched
Communication Skillsunmatched
Credit Cardsunmatched
Credit and Collectionsunmatched
Customer Retention/Renewalunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Disability Insuranceunmatched
ERP (Enterprise Resource Planning)unmatched
Electronics Manufacturingunmatched
Electronics Manufacturing Servicesunmatched
Financial Reportingunmatched
Follow Throughunmatched
General Ledger Accountingunmatched
Generally Accepted Accounting Principles (GAAP)unmatched
Governmentunmatched
Health Insuranceunmatched
Human Resources Processesunmatched
Intuit Quickbooksunmatched
Licensing Complianceunmatched
Life Insuranceunmatched
Manufacturingunmatched
Manufacturing Execution Systems (MES)unmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Past Due Accountsunmatched
Presentation/Verbal Skillsunmatched
Purchase Ordersunmatched
Reconciliationunmatched
Record Keepingunmatched
Regulationsunmatched
Request for Proposals (RFP)unmatched
Sales Managementunmatched
Schedule Developmentunmatched
Small Businessunmatched
Time Managementunmatched
United States Citizenunmatched
Vision Planunmatched
Writing Skillsunmatched

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