Accounting, Accounting Software, Administrative Skills, Billing, Budgeting, Business Administration, Change Requests/Orders, Communication Skills, Construction, Deltek Vision, Detail Oriented, Documentation, Expense Tracking, Medical Office, Microsoft Excel, Microsoft Office, Presentation/Verbal Skills, Professional Services, Record Keeping, Spreadsheets, Transaction Processing/Management, Writing Skills
At Whitman, Requardt & Associates, LLP, we are People Focused and Project Driven . We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!
We are looking for an Entry-Level Accounting Specialist to join our team in our Baltimore, MD office. This position is responsible for the project billing and administrative support processes which include:
- Review, verify and set up project and contract financials and budgets in WRA’s Accounting System
- Monitor and match expenses charged to projects with the labor charges
- Ensure all billing transactions are completed and accurately recorded in the Accounting system
- Review subcontractor invoices for contractual compliance and process vouchers
- Generate and distribute project/contract pre-bills and reports
- Prepare complex invoices (Cost Plus, Time and Materials, Lump Sum & Fixed Price) and complete monthly billing for assigned projects which may include preparing additional spreadsheets, forms and additional supporting documentation for pre-approval by the Accounting Supervisor and/or the Client
- Delivering final invoices, via mail or electronically depending upon client requirements
- Investigate and resolve any unbilled billing issues to ensure jobs are billed within each billing cycle
- Effectively communicating with Project and Task Managers, regarding contract documents, change orders and other contract modifications
- Process Cash Receipts
- Process Mileage transaction records
- Scanning invoices
- Digital filing of invoices and backup
- Perform other administrative or accounting related duties as assigned
Requirements:
- Must have a Bachelor’s degree in Accounting or Business Administration. Relevant professional experience may be considered in lieu of a degree.
- 0-4 years of relevant experience. Previous experience working in accounting operations for construction, architecture, engineering or other project based professional services company would be beneficial but on-site training will be provided to the right candidate.
- Proficiency with Microsoft Office Suite required with strong skills in Excel
- Adapt quickly to a fast-paced environment
- Excellent communication skills both written and verbal
- Detail oriented, able to work independently and efficiently
- Deltek Vision experience a plus
- Ability to work overtime when required
Required Submissions:
- Resume
- A copy of current, or most recent, school transcript (If you are applying via a 3rd party site that does not allow attachments, please email transcript to
careers@wrallp.com
)
Benefits:
WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:
- Flexible work schedule options
- Competitive salary
- Leave accrual and paid holidays
- Healthcare benefits
- Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
- Flexible spending accounts for medical and dependent care reimbursement
- 401(k) Retirement Plan
- Tuition Reimbursement
- Employee Assistance Program
- Parental and maternity leave benefits
WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.
The expected hourly compensation range for this position is $27.00 - $35.00. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience.
Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)
***** Not accepting resumes from 3rd party recruiters for this position *****
Position #: 3224
#LI - Onsite #LI - Entry Level
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Whitman, Requardt & Associates, LLP