Title:
Accounting
Specialist
II
Board
Approved:
July
29,
2026
Accounting
Specialist
II
Supported
By/Director/Supervisor:
Assistant
Treasurer
FLSA
Status :
Non-exempt
Position
Description
The
Accounting
Specialist
II
performs
administrative,
clerical,
and
financial
support
functions
for
the
Treasurer's
Office
within
a
collaborative,
team-based
environment
and
assists
the
Treasurer
with
day-to-day
operations
by
supporting
office
workflows,
maintaining
records,
and
contributing
to
efficient
financial
and
administrative
processes.
Task
Title
/Domain
Essential
Job
Functions
%
Time
Spent
(estimate)
Invoice
&
Reimbursement
Processing
Implement
and
process
invoices,
mileage
reimbursements,
and
other
payment
requests
for
multiple
entities.
Create
and
distribute
invoices
to
departments
and
external
partners.
Review
documentation
for
accuracy,
completeness,
and
compliance.
80%
will
vary
based
on
assignment
Payroll
Processing
&
Support
Assist
with
payroll
processing
including
data
entry,
verification,
and
reconciliation.
Maintain
payroll
records
and
ensure
timely
and
accurate
payments.
Support
payroll
reporting
and
submission
requirements.
Research
and
resolve
payroll
discrepancies.
Accounts
Payable
&
Receivable
Process
accounts
payable
and
receivable
transactions.
Track
payments,
receipts,
and
outstanding
balances.
Reconcile
accounts
and
resolve
discrepancies.
Communicate
with
vendors
and
internal
staff
regarding
payment
status.
Grants
&
Fiscal
Agent
Support
Assist
with
tracking
and
reporting
of
grant
funds
and
expenditures.
Support
compliance
with
federal,
state,
and
local
grant
requirements.
Maintain
documentation
for
fiscal
agent
programs.
Prepare
and
submit
required
grant-related
reports.
Financial
Reporting
&
Reconciliation
Prepare,
review,
and
reconcile
financial
data
and
reports.
Assist
with
month-end,
quarter-end,
and
year-end
processes.
Support
audit
preparation
&
documentation
5%
Customer
Service
&
Administrative
Support
Provide
support
to
staff,
districts,
vendors,
and
external
agencies.
Respond
to
inquiries
related
to
payroll,
accounts,
and
financial
processes.
Maintain
vendor
records,
update
information,
and
manage
administrative
data.
Prepare
Board-related
materials
or
documentation
as
needed.
5%
Systems
&
Data
Management
Enter,
update,
and
maintain
data
in
financial
and
payroll
systems
Ensure
data
integrity
across
systems
and
reports.
Assist
with
troubleshooting
and
resolving
system-related
issues.
5%
Other
Duties
as
Assigned
/
Special
Projects
Support
the
Treasurer's
Office
with
special
projects
and
process
improvements.
Assist
with
implementation
of
new
procedures,
systems,
or
reporting
requirements.
5%
Page
1
of
5
Title:
Accounting
Specialist
II
Board
Approved:
July
29,
2026
The
intent
of
this
job
description
is
to
provide
a
representative
description
of
the
types
of
duties
and
responsibilities
required
for
this
position.
Employees
may
be
asked
to
perform
other
job-related
duties
as
assigned.
Qualifications
Employment
in
this
position
is
contingent
upon
compliance
with
applicable
pre-employment
requirements,
including
the
satisfactory
completion
of
required
criminal
records
checks
and
fingerprinting
in
accordance
with
Ohio
Revised
Code
§
3319.39
and
other
applicable
laws
and
HCESC
policies.
Required
Education
o
High
school
diploma
or
equivalent.
Technical
Expertise
o
Working
knowledge
of
accounting
and
finance
principles,
preferably
in
a
payroll
or
school
finance
environment.
o
Proficiency
in
Microsoft
Office
applications,
especially
in
Excel
and
Word.
o
Strong
analytical,
problem-solving,
and
decision-making
skills.
o
Effective
written
and
verbal
communication
practices.
o
Demonstrate
attention
to
detail,
organizational
skills,
and
project
management
ability.
o
Ability
to
work
independently
and
meet
deadlines
in
a
time-sensitive
environment.
o
Maintain
confidentiality
and
handle
sensitive
information
with
discretion.
Preferred
Education
o
Bachelor's
degree
or
higher,
preferably
with
a
concentration
of
study
in
a
business
adjacent
field.
Work
Experience
o
Two
or
more
years
of
related
post-high
school
training
and/or
experience
in
accounting,
payroll,
or
finance.
Technical
Expertise
o
Experience
with
the
Uniform
School
Payroll/Accounting
Systems
(USPS/USAS).
o
Experience
working
with
grants,
fiscal
agent
services,
and
the
CCIP
system.
o
Experience
with
SCView
application
and
processes.
Supervisory
Responsibilities
This
position
does
not
typically
include
direct
supervisory
responsibilities.
May
provide
guidance,
training,
or
support
to
new
or
less
experienced
staff.
May
assist
in
coordinating
workflow
and
reviewing
work
for
accuracy
within
assigned
functional
areas.
Financial
&
Asset
Management
Processes,
maintains,
and
monitors
financial
transactions
including
payroll,
accounts
payable,
accounts
receivable,
and
grant-related
activities.
Assists
in
the
preparation,
reconciliation,
and
maintenance
of
financial
records,
reports,
and
supporting
documentation.
Ensures
compliance
with
applicable
federal,
state,
and
local
regulations,
including
grant
and
fiscal
agent
requirements.
Supports
financial
reporting,
audit
preparation,
and
documentation
for
internal
and
external
stakeholders.
Utilizes
financial
and
payroll
systems
(e.g.
State
Software)
to
accurately
record
and
manage
financial
data.
Identifies
and
resolves
discrepancies
in
financial
records
and
transactions.
Page
2
of
5
Title:
Accounting
Specialist
II
Board
Approved:
July
29,
2026
Interactions
&
Decision-Making
Interacts
with
internal
staff,
school
districts,
vendors,
and
external
agencies
to
provide
support
and
resolve
financial
and
payroll-related
inquiries.
Exercises
independent
judgment
in
processing
transactions,
identifying
discrepancies,
and
determining
appropriate
resolution
within
established
guidelines.
Escalates
complex
issues
or
non-routine
matters
to
the
Treasurer
or
other
designated
leadership.
Collaborates
with
team
members
to
ensure
accurate,
timely,
and
efficient
financial
operations.
Provides
customer-focused
service
while
maintaining
professionalism
and
confidentiality.
Knowledge
&
Skills
Knowledge
(Business
&
Management,
Operations
&
Technology,
Services,
and
Safety
&
Legal)
Basic
o
General
office
procedures
and
administrative
practices.
o
Customer
service
principles
and
professional
communication.
o
Basic
understanding
of
data
entry
and
recordkeeping
practices.
o
Awareness
of
workplace
safety
expectations
and
confidentiality
standards.
Intermediate
o
Accounting
and
financial
processes
(e.g.,
payroll,
accounts
payable/receivable).
o
Business
operations
within
a
public
sector
or
school
finance
environment.
o
Use
of
office
technology
and
software
(e.g.,
Microsoft
Office
Suite,
especially
Excel).
o
Understanding
of
internal
controls,
reconciliation
processes,
and
standard
reporting
procedures.
o
Knowledge
of
applicable
policies,
procedures,
and
compliance
requirements.
Advanced
o
Financial
systems
and
state
software
(e.g.,
USPS/USAS
or
similar
platforms).
o
Payroll
processing
procedures,
including
regulatory
and
reporting
requirements.
o
Grant
management
and
fiscal
agent
processes,
including
compliance
with
state
and
federal
guidelines.
o
Interpretation
and
application
of
financial
policies,
procedures,
and
audit
requirements.
o
Data
analysis,
reconciliation,
and
error
resolution
across
multiple
financial
systems.
Expert
o
Not
typically
required
for
this
position.
Skills
(Basic,
Process,
Resource
Management,
Social,
Systems,
and
Technical)
Basic
Skills
o
Data
entry
and
record
maintenance
o
Written
&
Verbal
Communication
o
Time
management
and
organization
o
Attention
to
detail
Process
Skills
o
Processing
payroll,
invoices,
and
financial
transactions
o
Reconciling
accounts
and
identifying
discrepancies
o
Preparing
financial
reports
and
documentation
o
Following
established
procedures
and
workflows
with
accuracy
Resource
Management
Skills
o
Managing
workload
priorities
to
meet
deadlines
o
Efficient
use
of
systems,
tools
and
financial
data
o
Supporting
allocation
and
tracking
of
financial
resources
within
assigned
functions
Social
Skills
o
Providing
customer
service
to
internal
and
external
stakeholders
o
Collaborating
effectively
within
a
team-based
environment
o
Maintaining
professionalism
and
confidentiality
o
Communicating
financial
information
clearly
to
non-technical
users
Page
3
of
5
Title:
Accounting
Specialist
II
Board
Approved:
July
29,
2026
System
Skills
o
Working
within
financial
and
payroll
systems
o
Navigating
and
maintaining
data
across
multiple
systems
o
Identifying
system-related
issues
and
escalating
when
necessary
Technical
Skills
o
Proficiency
in
Microsoft
Excel
(e.g.,
formulas,
data
organization,
basic
analysis)
o
Use
of
accounting
and
payroll
software
o
Ability
to
generate
and
interpret
financial
reports
o
Basic
troubleshooting
of
data
and
system
inconsistencies
The
essential
functions,
qualifications,
physical
and
sensory
abilities,
mental
and
psychological
demands,
and
work
environment
requirements
described
in
this
job
description
are
representative
of
those
necessary
to
successfully
perform
the
duties
of
the
position.
A
qualified
individual
must
be
able
to
perform
the
essential
functions
of
the
position,
with
or
without
reasonable
accommodation.
Hamilton
County
Educational
Service
Center
will
provide
reasonable
accommodations
to
qualified
applicants
and
employees
with
disabilities,
as
required
by
applicable
law,
unless
doing
so
would
impose
an
undue
hardship.
Employees
or
applicants
who
require
a
reasonable
accommodation
to
participate
in
the
application
process
or
perform
the
essential
functions
of
the
position
should
contact
Human
Resources.
Working
Environment
(Physical,
Mental,
&
Psychological
Demands)
Work
Type
Light
Work:
Exerting
up
to
20
pounds
of
force
occasionally
or
up
to
10
pounds
of
force
frequently,
or
a
negligible
amount
of
force
constantly
to
move
objects.
The
position
primarily
involves
sitting
for
extended
periods
while
performing
computer-based
tasks;
however,
it
may
require
occasional
standing
and
walking
within
the
office.
Duties
may
include
handling
files,
documents,
and
office
materials,
and
occasional
movement
between
workstations
or
offices.
Work
is
performed
at
a
consistent
pace
with
frequent
use
of
hands
and
arms
for
data
entry
and
operation
of
office
equipment.
Physical
&
Sensory
Abilities
Ability
to
remain
seated
for
extended
periods
while
working
at
a
computer.
Frequent
use
of
hands
and
fingers
for
typing,
data
entry,
and
operating
office
equipment.
Visual
acuity
required
to
review
detailed
financial
data,
spreadsheets,
and
reports.
Ability
to
read,
analyze,
and
interpret
electronic
and
printed
documents.
Occasional
lifting
and
handling
of
light
materials
(e.g.,
files,
documents,
office
supplies).
Mental
and
Psychological
Demands:
Sustained
attention
to
detail
and
high
level
of
accuracy
in
a
data-driven
environment.
Ability
to
manage
multiple
tasks,
priorities,
and
deadlines
simultaneously.
Analytical
thinking
and
problem-solving
to
identify
and
resolve
discrepancies.
Ability
to
interpret
and
apply
policies,
procedures,
and
regulatory
requirements.
Adaptability
to
changing
priorities,
systems,
and
regulatory
updates.
The
work
for
this
position
sometimes
involves
stressful
or
sensitive
situations,
such
as
meeting
deadlines
or
dealing
with
unhappy
people,
but
these
are
brief
and
infrequent.
Work
Environment
Work
is
performed
in
a
standard
office
setting
within
a
collaborative,
team-based
environment.
Frequent
interaction
with
internal
staff,
school
districts,
vendors,
and
external
agencies.
Environment
requires
adherence
to
confidentiality
standards
and
data
security
practices.
May
involve
periods
of
increased
workload
and
pace
during
critical
financial
processing
times.
Page
4
of
5
Title:
Accounting
Specialist
II
Board
Approved:
July
29,
2026
Typical
Noise
Level
Work
environment
is
generally
quiet
to
moderate,
consistent
with
a
professional
office
setting.
No
personal
protective
equipment
(PPE)
is
used
to
perform
the
duties
of
this
position.
Hamilton
County
Educational
Service
Center
is
an
Equal
Opportunity
Employer
and
does
not
discriminate
in
employment
on
the
basis
of
race,
color,
religion,
sex,
national
origin,
age,
disability,
veteran
status,
or
any
other
characteristic
protected
by
applicable
federal
and
state
laws.
HCESC
provides
reasonable
accommodations
to
qualified
applicants
and
employees
with
disabilities
in
accordance
with
applicable
law.
Page
5
of
5
| Location | Cincinnati, OH |
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