Accounting Specialist

The Accounting Specialist is responsible for developing and maintaining a complete set of records of all funds and financial transactions of the district, according to generally accepted accounting principles through the application of the modified accrual basis of accounting.

ESSENTIAL JOB FUNCTIONS:

• Responsible for recording all fund transactions, including accurate posting to the general ledger and providing all general ledger and budgeting reports.

• Responsible for maintaining, examining and scrutinizing general ledger accounts for accuracy and proper relationship among various accounts. This includes approving payroll payable and salary account change journal entries, and other payroll adjustments and updating them to the general ledger.

• Assist the School Board Audit Committee with their bill review and approval function.

• Prepare the following on a monthly basis:

• Financial statements, including month-end status reports

• Cash reconciliation reports - all financial institutions

• Cash flow statements

• Must maintain confidentiality of budget and grant transactions. Discussions concerning these items can occur only with the Supervisor of Financial Services, administration and the school board.

• Conduct school audits as requested - internal audit.

• Approve and update accounts payable, cash receipts, journal entries, accounts receivable, year-end reporting, and Skyward closings.

• Prepare annual, budget, debt service, in accordance with state guidelines.

• Prepare and invoice tuition for non-resident students in accordance with state guidelines.

• Coordinate the preparation and collection of information needed for the preliminary and year-end external audit. Assist in creating the Management and Discussion and Analysis in accordance with GASB 34.

• Perform other tasks as requested by Supervisor of Financial Services.

BUILDING SPECIFIC JOB FUNCTIONS:

• Responsible for maintaining a retention schedule for the storage of account documents in accordance with the Wisconsin Records Retention Schedule for School Districts in a manner that documents can be easily retrieved.
• Assume duties such as making deposits in district banks and purchasing district supplies and equipment when it is required to even work loads.
• Responsible to complete special projects as assigned by the Supervisor of Financial Services and Assistant Superintendent for Operations.