Accounting Specialist

REPORTS TO

Accounting Coordinator

FLSA STATUS

Hourly

SUPERVISES

No

JOB FAMILY

Fiscal Services

FTE

1.0

WORK CALENDAR

253

GRADE

S

APPROVED

6/13/2019

REVISED

CLASSIFICATION SUMMARY:

Incumbents provide skilled paraprofessional accounting work that includes tracking, processing, reconciling, verifying and basic analysis of expenditures, purchases and/or payroll/benefit matters; and provide training to others on applicable policies and procedures.

ESSENTIAL DUTIES:

• Provides processing, tracking and oversight of financial transactions of assigned area; monitors processes and procedures to ensure compliance with applicable regulations, guidelines and District policies.
• Prepares, updates and maintains data, forms, records, documentation and reports; collects, compiles and reviews data and documents; identifies data issues and recommends resolutions.
• Responds to internal and external customer inquiries and information requests; provides guidance and assistance with policies, procedures and processes of assigned area; performs account, order or process research and provides summary information; resolves issues or refers advanced issues to appropriate resource.
• Performs reconciliations of fiscal data, statements, accounts and/or transactions; identifies, researches and resolves discrepancies.
• Audits forms and requisitions for approvals, authorizations and process compliance.
• Assists in performing analysis of data in support of special projects or processes; compiles pertinent data and information.
• Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES:

• Monitoring Career and Technical Education (CTE) budget and cash account balances to ensure accuracy, expenses are within budget limits, and fiscal practices meet compliance requirements.
• Coordinating expenditures to ensure compliance with grant and other program guidelines.
• Reviewing and approving purchase requisitions to ensure compliance with program spending requirements.
• Preparing, verifying, and submitting all required paperwork related to Career and Technical Student Organizations'' memberships and travel related reimbursements.
• Preparing, verifying, and submitting all required paperwork related to CTE equipment and certification reimbursements.
• Managing and reconciling school store point-of-sale (POS) system, including credit card activity and store inventory.

EDUCATION AND EXPERIENCE:

Associates degree in accounting, finance, economics or related field required and four years of bookkeeping, accounting support, payroll or purchasing experience related to area of assignment. Bachelor's degree in accounting, finance, economics or related field preferred.

COMPUTER SKILLS:

• Demonstrated competency in computer literacy, Word and Excel
• School finance software; Visions preferred

LICENSING/CERTIFICATIONS:

• Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC)

KNOWLEDGE OF:

• Practices and methods of processing fiscal transactions.
• Standard practices, methods and materials of assigned work.
• Business math concepts.
• Filing and record-keeping principles.
• Occupational hazards and applicable safety principles and practices.
• Uses and properties of supplies and equipment.
• Applicable federal, state and local laws, codes, regulations (based on assignment).
• Customer service principles.
• Specialized equipment relevant to area of assignment.
• Modern office technology.

SKILL IN:

• Providing direction to others in order to meet standards.
• Performing basic original research, compiling and assembling data.
• Organizing tasks, meeting deadlines and prioritizing competing demands.
• Providing attention to detail in assignments.
• Proofreading and error correction.
• Business math computations.
• Organizing and maintaining records and files.
• Maintaining and updating data and documentation.
• Comprehending reference books and manuals.
• Interpreting and applying applicable laws, codes, regulations and standards (based on assignment).
• Providing customer service.
• Utilizing a computer and relevant software applications.
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

ADA AND OTHER REQUIREMENTS:

Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work, and the worker sits most of the time, the job is rated for Light work.

Working Conditions:

Work is routinely performed in an indoor, office environment.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.