Accounts Payable Assistant

Responsibilities:

At Brasfield & Gorrie, we believe great construction starts with great people. As one of the nation’s largest privately held construction firms, we’ve built our reputation on quality work, strong relationships, and a culture where every role contributes to the success of the whole.

 

We are seeking an Accounts Payable Assistant to join our Accounting Department. In this role, you’ll help ensure invoices are processed accurately and efficiently while supporting the vendor relationships that are essential to how we do business. It’s an excellent opportunity for someone beginning a career in accounting and finance to grow within a collaborative, fast-paced environment. If you are detail-oriented, customer-focused, and ready to take the next step in your accounts payable career with a company that values its people as much as its work, we encourage you to apply.

 

Responsibilities and Essential Duties include the following (other duties may be assigned):

Invoice Processing

• Sort and scan invoices into Tungsten for processing
• Route invoices received through the shared Accounts Payable mailbox for indexing
• Research and respond to vendor and operational inquiries submitted to the shared Accounts Payable inbox
• Validate invoices in OnBase and facilitate export to Oracle JD Edwards EnterpriseOne (E1)
• Review denied invoices and those submitted without a valid business unit in OnBase, identifying the root cause and coordinating corrections to keep processing on track.
• Monitor, clean, and maintain OnBase workflow queues to support efficient processing
• Research and resolve invoice discrepancies identified on vendor statements, partnering with vendors and internal teams to ensure issues are addressed and payments are processed accurately
• Other duties as assigned

 

Vendor Payments

• Validate check runs and distributes vendor payments accurately and on time

 

Company Credit Card Processing

• Submit vendor enrollments to Corpay
• Process SmartPay credit card payments for vendors enrolled through Corpay

 

Vendor & Internal Support

• Maintain a professional, timely, and solution-oriented presence in customer service and shared email communications
• Respond to vendor inquiries with clarity and care, reinforcing the trust that defines our vendor relationships

Education - Skills - Knowledge - Qualifications & Experience:

• High school diploma or equivalent required
• Accounts payable knowledge preferred
• Ability to manage multiple priorities and meet tight deadlines
• Strong written and verbal communication skills, with the ability to clearly convey expectations to vendors
• High attention to detail and strong organizational habits
• Flexible, dependable, and customer-service oriented
• Proficiency in Microsoft Office applications

 

The above description covers the principal duties and responsibilities of the job.  The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.