Accounts Payable & Payroll Clerk

The ideal candidate will possess strong organizational skills, exceptional attention to detail, and a commitment to accuracy and confidentiality.

Position Summary

The Accounts Payable & Payroll Clerk is responsible for processing vendor invoices, preparing and issuing payments, assisting with payroll administration, maintaining financial records, and supporting the daily operations of the Finance Department. This individual will work closely with program and administrative staff to ensure compliance with organizational policies, grant requirements, and accounting standards.

Essential Duties and Responsibilities

Accounts Payable

• Review, verify, and process vendor invoices for payment.
• Match invoices with purchase orders, approvals, and supporting documentation.
• Prepare and process checks, electronic payments, and ACH transactions.Maintain accurate vendor files and payment records.
• Respond to vendor inquiries and resolve payment discrepancies.
• Reconcile accounts payable transactions and assist with month-end closing activities.
• Monitor outstanding obligations and ensure timely payment of invoices.

Payroll Processing

• Process bi-weekly payroll accurately and on schedule.
• Verify employee timesheets, leave requests, and payroll adjustments.
• Maintain payroll records and employee earnings information.
• Assist with payroll tax reporting and compliance activities.
• Coordinate payroll changes including new hires, terminations, deductions, and benefit adjustments.
• Respond to employee payroll-related questions and concerns.
• Ensure confidentiality of employee payroll information.

Financial and Administrative Support

• Assist with bank reconciliations and account analysis.
• Maintain organized financial files and records.
• Support annual audits and financial reporting activities.
• Assist with grant documentation and financial compliance requirements.
• Participate in process improvement initiatives to enhance efficiency and accuracy.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Associate's degree in Accounting, Business Administration, Finance, or related field; or equivalent combination of education and experience.
• Minimum of two years of experience in accounts payable, payroll, bookkeeping, or accounting support.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Proficiency in QuickBooks
• Strong data entry and organizational skills.
• Ability to handle confidential information with discretion.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.

Preferred

• Experience processing payroll in Paycor or similar systems
• Nonprofit accounting experience.
• Experience with grant-funded programs.
• Knowledge of accounts payable best practices and payroll regulations.

Desired Competencies

• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills.
• Commitment to excellent customer service.
• Ability to work independently while collaborating effectively with a team.
• Dependability, integrity, and professionalism.

Compensation and Benefits

HRI offers a competitive salary and comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Paid time off and holidays
• Retirement plan options
• Life insurance
• Employee Retention Bonus

How to Apply

Interested candidates should submit a resume through the HRI website by clicking the "We Are Hiring" button at: www.housingresourcesinc.org 

Housing Resources, Inc. is an Equal Opportunity Employer committed to fostering an inclusive workplace and encouraging applicants from diverse backgrounds to apply.

Join our team and help support the financial operations that make HRI's mission possible.