Job Description
Job Title: Accounts Payable Representative
Location: White Plains NY, 10601
Duration: 12 month(s)
Payrate - $30/hr. - $35/hr. On W2
Shift: (hybrid) minimum of 3 days on-site, fully on-site depending on department requirements.
Project Overview:-
The Accounts Payable Representative purpose is to deal with all aspects of vendor invoicing, including coordinating and working with internal departments, processing intake invoices from vendors, perform invoice verification, and ensure invoice charges are accurate. Ensure vendor invoices are in compliance with Prompt payment Policy and COMPANY Expenditure Authorization Policies and Procedures. The Accounts Payable Representative assists the A/P staff, auditors, and vendors with A/P issues by researching and providing information for resolution.
Job Functions & Responsibilities
Skills
Education & Certifications
Location: White Plains NY, 10601
Duration: 12 month(s)
Payrate - $30/hr. - $35/hr. On W2
Shift: (hybrid) minimum of 3 days on-site, fully on-site depending on department requirements.
Project Overview:-
The Accounts Payable Representative purpose is to deal with all aspects of vendor invoicing, including coordinating and working with internal departments, processing intake invoices from vendors, perform invoice verification, and ensure invoice charges are accurate. Ensure vendor invoices are in compliance with Prompt payment Policy and COMPANY Expenditure Authorization Policies and Procedures. The Accounts Payable Representative assists the A/P staff, auditors, and vendors with A/P issues by researching and providing information for resolution.
Job Functions & Responsibilities
- Responsible for processing the data entry of the submitted invoices from vendors and performing invoice verification to ensure that invoice charges are accurately and timely posted for payment in compliance with Prompt Payment Policy.
- Perform invoice verification procedures prior to invoice posting as follows: Verify and confirm various Invoice Header Data elements indicated on system are in agreement with individual vendor invoices.
- Verify the vendor account and enforce COMPANY’s Freight Policy
- Verify Invoice Header Amount and Total Invoice Line items are in balance
- Verify missing Header information and send vendor notices of submission rejections Review notes made by Invoice Approvers and modify invoice amount if appropriate
- Perform over 130 invoice transfers from Data Entry application platform daily and Post Invoice Daily in Process Director
- Submitting the intake of mailed invoices into the data entry system Verifying data entry and performing Confirmation of Fuel Trades
- Follow up with responsible parties internal/external in obtaining outstanding invoice inquiries and resolve identified invoice discrepancies.
Skills
- Working knowledge of Data Entry and Invoice Application Software
- Basic invoice processing skills in large corporate environment.
- Capable to influence both Management and end users in accepting system / procedure improvements.
- React appropriately to the needs of demanding environment and resolve problems and provide our customers the best service.
- Basic oral and written communication skills to interact effectively with all levels of organization internally and external customers.
- Proficiency in use of PC and Microsoft applications including Excel and Word.
- Capable to devise “work-around”for unexpected system problems in an emergency and follow up with long term solutions.
- Ability to enforce timely invoice approval by completing Data Entry Intake to transfer invoices on daily basis
- Capable of maintaining good relationships with internal/external parties Great Working knowledge and experience in fully computerized Financial System.
- Understanding of the complete procurement cycle and purchase orders process
Education & Certifications
- Bachelor’s Degree in a relative discipline is required
- Minimum of 1 year of experience with a fully computerized Accounts Payable System/ back office is preferred
- Ability to work cross-functionally within a team environment
Numbers & Facts
| Location | White Plains, NY |
| Industry | Staffing/Employment Agencies |
| Salary | $30 |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | http://www.lancesoft.com/ |
About Company
We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.
Skills
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