Accounts Payable Specialist - Boulder, CO
About the Company: Energy Dome provides power and capacity at utility scale. Our CO2 Battery, the core of our technology platform, is a proven long-duration energy storage solution, already operating and contracted across three continents. Right now, we're scaling fast across engineering, project delivery, operations, and commercial teams globally. Energy Dome is an infrastructure company - our projects get built, our plants get commissioned, and the power we deliver is measured in gigawatt-hours, not press releases. If you want to work on energy systems that matter - and will run for decades - this is the place to build the next chapter of your career.
About the Role
We are seeking a hands-on Accounts Payable Manager to own day-to-day AP processes as our US operations grow. This role will ensure accurate invoice processing, timely payment preparation, strong vendor management, and clear visibility into outstanding payables and cash requirements. Working with the Controller and Accounting team, the manager will strengthen controls and improve AP workflows supporting manufacturing, construction, and corporate activities.
Responsibilities
Accounts Payable and Vendor Management
- Manage invoice intake, review, coding, approval routing, and posting across US entities, ensuring accurate project and department allocation.
- Match invoices to purchase orders and receiving or service documentation, where applicable; resolve discrepancies with procurement and business teams.
- Prepare payment runs and cash requirement schedules for authorized approval, consistent with payment terms and company policies.
- Own vendor onboarding and master data maintenance, including tax forms, independent verification of banking changes, and supporting documentation.
- Reconcile vendor statements, resolve disputes, monitor AP aging, and maintain complete invoice and payment records.
- Coordinate annual vendor information reporting, including Forms 1099, with the Tax and Accounting teams.
AP Operations and Team Leadership
- Oversee AP aging, payment priorities, and weekly cash requirements; escalate exceptions and potential payment issues to the Controller.
- Monitor invoice processing volumes, aging, and approval bottlenecks; follow up with internal stakeholders to keep payments on schedule.
- Maintain strong vendor relationships and serve as the primary escalation point for payment status, discrepancies, and account issues.
- Coordinate and review the work of AP staff or service providers as the function grows, ensuring consistent procedures, accuracy, and timely execution.
Monthly Close and Reporting
- Reconcile the AP subledger to the general ledger and investigate differences promptly.
- Prepare accrual support for unrecorded invoices and services received; support period-end cutoff and other close activities.
- Partner with the Accounting team on project cost coding, accrual support, and audit requests.
Systems Controls and Process Improvement
- Improve NetSuite, Ramp, and related AP workflows, including integrations, approval routing, and reporting.
- Maintain controls over duplicate invoices, vendor changes, payment approvals, and segregation of duties.
- Document procedures and train business users on purchasing, invoice submission, and approval requirements.
- Identify automation opportunities and coordinate the work of supporting staff or service providers as the function grows.
Qualifications
Required
- At least five years of accounts payable experience, with ownership of invoice processing, vendor reconciliations, and payment preparation.
- Strong understanding of AP controls, approval workflows, account reconciliations, and month-end close requirements.
- Hands-on experience with ERP or accounting systems and proficiency in Excel.
- Strong organizational skills, accuracy, and ability to manage growing transaction volumes and competing deadlines.
- Clear communication skills and a practical approach to resolving issues with vendors and internal teams.
Preferred
- Experience supervising AP staff or service providers and improving high-volume AP processes.
- Experience with NetSuite and Ramp or similar AP automation platforms.
- Experience in construction, manufacturing, renewable energy, or a multi-entity environment.
- Bachelor's degree in Accounting, Finance, Business, or a related field.
What We Are Looking For
We are looking for someone who takes ownership of daily execution, resolves exceptions, and builds productive relationships. The successful candidate will enjoy improving processes while working directly in the details.
Compensation and Benefits
- Compensation will vary based on experience, location, qualifications, and track record.
- Target annual bonus
- Medical, Dental, and Vision Insurance
- Company-sponsored Life and Disability Insurance
- 401(k) retirement plan
- 25 days Paid Time Off (PTO) with accrual starting day one
- Paid Federal Holidays
- Parental Leave Program
- Professional Development Support
- Flexible Work Arrangements
- Business Travel Reimbursement
- Wellness Programs
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