Accounts Payable Specialist

Responsibilities:

• Process invoices accurately and efficiently, ensuring proper coding, approvals, and documentation
• Review invoices for accuracy, completeness, and compliance with company policies
• Match invoices with purchase orders, receipts, and other supporting documentation
• Enter and maintain accounts payable information in the accounting system
• Process payments and ensure vendors are paid accurately and on time
• Reconcile vendor statements and resolve discrepancies or payment issues
• Maintain accurate and organized accounts payable records and documentation
• Respond to vendor inquiries regarding invoices, payments, and account balances
• Assist with month-end and year-end closing activities
• Prepare reports and maintain accurate accounts payable records
• Monitor outstanding invoices and assist with resolving past-due items
• Assist with audits by providing requested documentation and account information
• Maintain confidentiality of financial and company information
• Identify opportunities to improve accounts payable processes and efficiency
• Perform other accounting and administrative duties as assigned

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred
• 2+ years of accounts payable or general accounting experience preferred
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong analytical and problem-solving abilities
• Proficiency with Microsoft Office, particularly Excel
• Experience with accounting or ERP software preferred
• Strong written and verbal communication skills
• Ability to work independently and manage multiple priorities and deadlines
• Ability to maintain confidentiality and handle sensitive financial information
• Strong customer service skills and ability to communicate effectively with vendors and internal departments