Accounts Payable Specialist

Job Summary:

The Accounts Payable Specialist (Entry-Level) plays a vital role in supporting the daily financial operations of Hamilton Health Center by ensuring the accurate and timely processing of vendor invoices, payments, and financial records. This position works closely with the Accounting/Payroll Manager to support accounts payable functions while maintaining the highest standards of accuracy, confidentiality, and customer service.

This is an excellent opportunity for an individual beginning a career in accounting. The ideal candidate is detail-oriented, organized, eager to learn, and comfortable utilizing technology to improve efficiency. The Accounts Payable Specialist will work with AI-assisted accounting tools and automated workflows to support invoice processing, reduce manual entry, and improve operational accuracy.

Compensation: $19.00 - $24.00 per hour, based on qualifications and experience.

Benefits Offered

In addition to your base salary, you are also eligible to receive:

• Generous paid time off
• Birthday holiday and 7 paid holidays
• Medical, Dental & Vision Coverage
• Company-paid life insurance
• Retirement Plan with matching opportunity
• Employee Assistance Program

Essential Functions

• Process vendor invoices accurately and efficiently.
• Review invoices captured through AI-assisted Optical Character Recognition (OCR) technology and resolve discrepancies as needed.
• Match purchase orders, receiving documentation, and vendor invoices before payment processing.
• Assist with weekly check runs and electronic payment processing.
• Monitor and respond to vendor inquiries regarding invoices and payment status.
• Perform accurate data entry and assign appropriate general ledger account codes under management guidance.
• Maintain organized financial records, both electronically and in paper format.
• Assist with month-end closing activities and financial reconciliations as assigned.
• Support internal and external audits by maintaining complete and organized documentation.
• Utilize Microsoft Office applications, accounting software, and AI-assisted technologies to improve workflow efficiency.
• Maintain confidentiality of financial and organizational information.
• Comply with Hamilton Health Center policies, accounting procedures, and internal controls.
• Demonstrate professionalism and provide excellent customer service when interacting with vendors and internal departments.
• Support departmental operations and assist team members as needed.
• Perform other assigned job-related duties as required.

Requirements

• High school diploma or GED required.
• Zero (0) to one (1) year of accounting, bookkeeping, administrative support, data entry, retail cash handling, or related office experience preferred.
• Basic knowledge of Microsoft Office, including Word and Excel.
• Strong attention to detail and organizational skills.
• Ability to learn new accounting software and cloud-based applications.
• Comfortable learning and utilizing AI-assisted accounting tools and automated workflows.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.

Preferred Qualifications

• Associate degree coursework in Accounting, Business Administration, Finance, or a related field preferred.
• Experience with accounts payable or bookkeeping.
• Experience using accounting software or enterprise resource planning (ERP) systems.
• Familiarity with AI-assisted financial applications or automated accounting workflows.
• Experience in a healthcare or Federally Qualified Health Center (FQHC) environment is a plus.

All About Hamilton Health Center

Hamilton Health Center (Hamilton), established in 1969, is a Federally Qualified Health Center (FQHC) located in Harrisburg, PA. The center continues to grow by taking a holistic and comprehensive approach to patient-centered care. Our mission is to improve the health of Central Pennsylvania's residents by delivering high-quality, respectful, and patient-centered health and related social services that promote access, treatment, education, and prevention, regardless of health, economic, or insurance status. Our vision is to be the premier community health clinic of the underinsured and uninsured to include medical, dental, social, and related services and to become a healthcare provider of choice for the Greater Harrisburg area residents. For over 50 years, we have been true to these words. As part of our team, you will work alongside dedicated professionals who care deeply about the individuals we serve.

EOE