Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to join a growing property management team. This role is responsible for the full-cycle accounts payable process, ensuring vendors, contractors, and service providers are paid accurately and on time. The ideal candidate will have experience in property management, real estate, or a high-volume AP environment and possess strong organizational and communication skills.

Key Responsibilities

• Process high-volume invoices for multiple properties and entities.
• Review, code, and enter invoices into the accounting system.
• Match invoices to purchase orders, contracts, and supporting documentation.
• Ensure proper approval workflows are followed prior to payment.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve payment discrepancies.
• Communicate with vendors, property managers, and internal departments regarding invoice and payment inquiries.
• Maintain accurate vendor records, including W-9s and insurance documentation.
• Assist with month-end close by preparing AP reconciliations and accruals.
• Support 1099 preparation and year-end reporting.
• Ensure compliance with company policies and internal controls.

Qualifications

• 1+ years of Accounts Payable experience.
• Property management, real estate, construction, or multi-entity accounting experience preferred.
• Experience processing a high volume of invoices.
• Strong understanding of AP procedures and three-way matching.
• Proficiency in Microsoft Excel.
• Experience with property management or accounting software such as Yardi, MRI, AppFolio, RealPage, or similar preferred.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong verbal and written communication skills.

Preferred Skills

• Experience working with multiple properties or entities.
• Ability to prioritize deadlines in a fast-paced environment.
• Team-oriented with a customer-service mindset.