JOB SUMMARY AND PURPOSEAccounts Payable Specialist processes invoices for payment. The specialist prepares the voucher package, selects invoices for payment; prepares the appropriate documentation in preparation for disbursement of checks. Communicates with program personnel and vendors to reconcile problem invoices.DUTIES AND RESPONSIBILITIESCodes invoices and matches to receiving documents and purchase ordersReviews documents for accuracy; maintains related filesPrepares documents and enters data into computer systemPrepares and processes weekly payments, via checks, credit cards, ACH, as directed; ensures timely payment to vendorsEffectively manages assigned vendor accountsMeets deadlines for available credits, timely processes and posts current invoices, avoids past due payment through diligent effortsCoordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documentsAssists in adjusting journal entry input; backs up Accounts Receivable functionsAssists in the training of new accounting personnel to VOALA accounting practices and proceduresOther duties as required to meet department mission, as Directed by Accounts Payable ManagerESSENTIAL DUTIESAn essential function of this position requires incumbents to report to the office.Codes and matches invoices to receiving documents and purchase orders – Reviews documents for accuracy, data entry in accounting system; makes timely payments.Effectively manages assigned accounts: meets deadlines and timely processes invoices; Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documentsAssists in adjusting journal entry input; backs up Accounts Receivable functionsAssists in the training of new accounting personnel to VOALA accounting practices and proceduresOther duties as required and may be subject to changeMANDATED REPORTERAs service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.QUALIFICATIONSREQUIREMENTSMust be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verificationsAbility to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.EDUCATIONHigh school diploma (or GED/High School Equivalence Certificate)EXPERIENCE2 years of AP Experience OR Bachelor's Degree in Finance/Accounting or related fieldPREFERRED QUALIFICATIONSAccounting DegreePAY RATE$27.01 - $28.43 Per HourBENEFITSVOALA offers competitive medical, dental, vision and retirement benefits.Equal Opportunity Employment StatementVolunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.E-Verify StatementThis employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.Instructions for Unauthorized WorkersIf E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve your issue before the employer can take any action against you, including terminating your employment.#J-18808-Ljbffr