Accounts Payable Specialist

JOB TITLE:  ACCOUNTS PAYABLE SPECIALIST                                                                         DEPARTMENT:  FINANCE

SALARY RANGE:  $42,000 – $46,000                                                                                        FLSA:  NON-EXEMPT

IMMEDIATE SUPERVISOR:  Assistant College Director for Finance

SCHEDULE DETAILS:  Full-time/12 month position/PEERS

Position Summary

The Accounts Payable Specialist assists in maintaining the financial accounting records of the College system by accurately processing vendor payments and reviewing college-wide p-card transactions for policy compliance.

Essential Job Duties

• Voucher all vendor invoices for purchases and manage outgoing payments to prevent overpayments, duplicate charges and payment delays.
• Process credit memos to ensure credit is received and applied to the vendor activity.
• Pay vendor invoices with Accounts Payable p-card as indicated on the payment request.
• Process employee reimbursements.
• Process the weekly check run and distribute payments in a timely manner.
• Maintain organized accounts payable records and file check copies, payment requests, invoices, and documentation.
• Communicate directly with vendors and respond to phone and email inquiries regarding outstanding invoices.
• Resolve purchase order, invoice, or payment discrepancies.
• Review college-wide p-card transactions to ensure adherence to college policy.
• Scan and link all accounts payable documents.
• Exhibit exemplary attendance and punctuality.
• Comply with college policies and procedures.
• Perform other duties as assigned, including attending system functions, serving on committees and attending community events. 

Required Knowledge, Skills & Abilities

• Associate degree in accounting or finance from a regionally accredited institution of higher learning, or five years of experience in accounts payable.
• One to three years of experience in accounts payable.
• Strong attention to detail for accurate data entry and ability to resolve missing or duplicate billing issues.
• Understanding of automated accounting systems, and a sound knowledge of relevant federal, state and local government regulations.
• Excellent organizational skills, strong attention to detail, and the ability to work under pressure and meet deadlines.
• Strong self-management skills.
• Professional verbal and written communication skills.
• Ability to work well with others.
• Proficiency in Microsoft Excel, 10-key data entry, and experience with accounting software.
• Ability to use Microsoft Office Suite.

Preferred Knowledge Skills & Abilities

• Five years of experience in accounts payable.
• Experience with Colleague.
• Experience working within a collegiate setting.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions.  Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel. 

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. 

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES.  THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION.  THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE.  THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.”  THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.