Accounts Payable Specialist

JOB TITLE:  ACCOUNTS PAYABLE SPECIALIST                                                                         DEPARTMENT:  FINANCE

SALARY RANGE:  $42,000 – $46,000                                                                                        FLSA:  NON-EXEMPT

IMMEDIATE SUPERVISOR:  Assistant College Director for Finance

SCHEDULE DETAILS:  Full-time/12 month position/PEERS

Position Summary

Join the Finance team at Ozarks Tech and put your accounting skills to work in a role that supports the financial operations of the College. The Accounts Payable Specialist is responsible for accurately processing vendor payments, reviewing College-wide purchasing card transactions for policy compliance, resolving payment discrepancies, and maintaining accurate financial records.

This position is ideal for an accounting or finance professional who enjoys detailed work, problem-solving, and working collaboratively with others. It offers the opportunity to contribute to a respected organization while building valuable experience within a professional Finance team.

Essential Job Duties

• Process vendor invoices, credit memos, employee reimbursements, and other accounts payable transactions accurately and in a timely manner.
• Manage outgoing payments, including weekly check runs and approved Accounts Payable p-card payments, while helping prevent duplicate payments, overpayments, and delays.
• Research and resolve purchase order, invoice, billing, and payment discrepancies.
• Communicate directly with vendors by phone and email regarding invoices, payments, and account questions.
• Review College-wide p-card transactions for compliance with College policies and procedures.
• Maintain accurate and organized accounts payable records, including check copies, payment requests, invoices, and supporting documentation; scan and link documents within applicable systems.
• Maintain dependable attendance and punctuality, comply with College policies and procedures, and perform other duties as assigned, including participating in College functions, serving on committees, and attending community events.

Required Knowledge, Skills & Abilities

• Associate degree in accounting or finance from a regionally accredited institution of higher learning, or five years of experience in accounts payable.
• One to three years of experience in accounts payable.
• Strong attention to detail for accurate data entry and ability to resolve missing or duplicate billing issues.
• Understanding of automated accounting systems, and a sound knowledge of relevant federal, state and local government regulations.
• Excellent organizational skills, strong attention to detail, and the ability to work under pressure and meet deadlines.
• Strong self-management skills.
• Professional verbal and written communication skills.
• Ability to work well with others.
• Proficiency in Microsoft Excel, 10-key data entry, and experience with accounting software.
• Ability to use Microsoft Office Suite.

Preferred Knowledge Skills & Abilities

• Five years of experience in accounts payable.
• Experience with Colleague.
• Experience working within a collegiate setting.

Working at Ozarks Technical Community College Provides Great Benefits

• Medical insurance coverage for employees through the CoxHealth network at no cost to employees.
• Dental, LTD and group life insurance coverage for employees at no cost to employees.
• Access to the on-site OTC Health and Wellness Clinic at no cost for employees and their dependents.
• Use of the OTC fitness center at no cost to employees.
• Twelve (12) tuition free college credit hours per fall and/or spring semester and six (6) college credit hours per summer term for employees and/or their dependents.
• College matches the employee PSRS/PEERS retirement at 14.5% or 6.86%

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: (The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions.  Requires extended periods of time viewing computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel. 

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. 

***OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES.  THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION.  THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE.  THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.”  THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.