Accounts Payable Specialist

id='p3034_'>Accounts Payable Specialist JobID: 3034

Position Type:

Business Office/Accounts Payable

Date Posted:

8/6/2026

Location:

Central Office

Date Available:

08/01/2026

Closing Date:

08/16/2026

Additional Information: Show/Hide

Organizational Responsibilities

Reports to: Business Administrator/ Board Secretary

Supervises: N/ATerms of Employment: 8/1/2026 to 6/30/2027

Job Goals:

The Accounts Payable Specialist supports the School Business Administrator by

managing the district's accounts payable process, ensuring all invoices are accurate, properly approved,

and paid in accordance with district policies, state regulations, and board procedures. This role is

essential to maintaining financial integrity and strong relationships with vendors and staff.

Qualifications:

• Experience in accounts payable, preferably in a school district or public sector setting
• Familiarity with purchase order systems and government accounting procedures
• Strong attention to detail and organizational skills
• Ability to manage deadlines tied to board meetings and payment cycles
• Proficiency in financial software systems and Microsoft Excel
• Strong communication and interpersonal skills for working with vendors, administrators, and

staff

Preferred Qualifications:

• Knowledge of New Jersey public school finance regulations (if applicable)
• Experience with systems such as Systems 3000, PaySchools, Quicken and/or similar school

financial software

• Understanding of audit processes and state reporting requirements

• Bachelor's Degree in Accounting, Finance, Business Administration, or a closely related field.

• Qualified Purchasing Agent certification

Performance Responsibilities:

Key Responsibilities:

• Review and process vendor invoices in accordance with district purchasing policies
• Match invoices to approved purchase orders and receiving documentation
• Verify account coding and ensure proper budget allocation
• Prepare bill lists for Board of Education approval
• Process payments (checks and electronic payments) following board authorization
• Maintain vendor files, including W-9s and compliance documentation
• Respond to vendor and staff inquiries regarding payments and purchase orders
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Assist with month-end and year-end closing, including audit & 1099 preparation
• Ensure compliance with state regulations, district policies, and internal controls
• Support grant-related expenditures and track allowable costs where applicable
• Coordinate with purchasing, payroll, and other departments within the business office
• Assist with Student Activities and Accounts Receivable