Accounts Payable Specialist

Accounts Payable Specialist JobID: 3034 Position Type: Business Office/Accounts PayableDate Posted: 8/6/2026Location: Central OfficeDate Available: 08/01/2026 Closing Date: 11/02/2026 Additional Information: Show/HideOrganizational ResponsibilitiesReports to: Business Administrator/ Board SecretarySupervises: N/ATerms of Employment: 8/1/2026 to 6/30/2027Salary: $90,165.00Full time employees receive medical and prescription drug coverage through Aetna and Express Scripts via the School Health Insurance Fund (SHIF), and dental coverage through Delta Dental. Benefits begin on the first working day; employee contributions are required per Chapters 44 and 78. Sick, Personal, Vacation, Bereavement included per contract negotiations. Job Goals:The Accounts Payable Specialist supports the School Business Administrator bymanaging the district's accounts payable process, ensuring all invoices are accurate, properly approved,and paid in accordance with district policies, state regulations, and board procedures. This role isessential to maintaining financial integrity and strong relationships with vendors and staff.Qualifications:Experience in accounts payable, preferably in a school district or public sector settingFamiliarity with purchase order systems and government accounting proceduresStrong attention to detail and organizational skillsAbility to manage deadlines tied to board meetings and payment cyclesProficiency in financial software systems and Microsoft ExcelStrong communication and interpersonal skills for working with vendors, administrators, andstaffPreferred Qualifications:Knowledge of New Jersey public school finance regulations (if applicable)Experience with systems such as Systems 3000, PaySchools, Quicken and/or similar schoolfinancial softwareUnderstanding of audit processes and state reporting requirementsBachelor's Degree in Accounting, Finance, Business Administration, or a closely related field. Qualified Purchasing Agent certificationPerformance Responsibilities:Key Responsibilities:Review and process vendor invoices in accordance with district purchasing policiesMatch invoices to approved purchase orders and receiving documentationVerify account coding and ensure proper budget allocationPrepare bill lists for Board of Education approvalProcess payments (checks and electronic payments) following board authorizationMaintain vendor files, including W-9s and compliance documentationRespond to vendor and staff inquiries regarding payments and purchase ordersReconcile vendor statements and resolve discrepancies in a timely mannerAssist with month-end and year-end closing, including audit & 1099 preparationEnsure compliance with state regulations, district policies, and internal controlsSupport grant-related expenditures and track allowable costs where applicableCoordinate with purchasing, payroll, and other departments within the business officeAssist with Student Activities and Accounts Receivable