Job Description
The Accounts Receivable (AR) Manager is responsible for overseeing all aspects of the accounts receivable function, ensuring timely and accurate billing, collections, cash application, and revenue reporting. This role manages AR functions, develops and maintains effective internal controls, and ensures compliance with government regulations, accounting standards, and organizational policies. The AR Manager works closely with various operational departments to support financial objectives and maintain strong relationships with vendors, agencies, and stakeholders.
Key Responsibilities
Accounts Receivable Management
- Oversee daily accounts receivable operations, including invoicing, collections, cash postings, and account reconciliations.
- Monitor outstanding receivables and implement strategies to reduce aging balances.
- Ensure accurate and timely billing for government contracts, grants, fees, and services.
- Review and approve adjustments, write-offs, refunds, and account corrections in accordance with established policies.
- Maintain accurate customer and agency account records.
Financial Reporting & Analysis
- Prepare and review monthly AR reports, aging schedules, and collection metrics.
- Analyze trends and identify opportunities to improve cash flow and collection efficiency.
- Support month-end, quarter-end, and year-end financial close processes.
- Provide reporting and recommendations to finance leadership.
Compliance & Internal Controls
- Ensure compliance with federal, state, and local regulations, government accounting requirements, and internal policies.
- Develop and maintain effective internal controls related to receivables and revenue recognition.
- Support internal and external audits by providing required documentation and explanations.
- Maintain documentation of policies, procedures, and workflow processes.
Collaboration & Process Improvement
- Partner with accounting, budgeting, contracts, grants, procurement, and operational departments to resolve billing and payment issues.
- Identify process improvement opportunities to enhance efficiency and accuracy.
- Participate in system implementations, upgrades, and testing related to accounts receivable functions.
- Recommend and implement best practices for AR operations and customer service.
Qualifications
Education
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred but not required.
Experience
- 5+ years of progressive accounts receivable or accounting experience.
- Experience in government, municipal, public sector, nonprofit, or grant-funded environments preferred.
- Strong understanding of accounting principles, revenue recognition, and financial reporting.
Knowledge, Skills & Abilities
- Knowledge of governmental accounting practices and compliance requirements.
- Strong analytical, problem-solving, and organizational skills.
- Excellent communication and customer service abilities.
- Proficiency with ERP systems, Sage Intaact, and Microsoft Excel.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Experience working with grants, contracts, and public funding sources is a plus.
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Numbers & Facts
| Location | Louisville, KY |
| Industry | Staffing/Employment Agencies |
| Company Size | 2,500 to 4,999 employees |
| Year Founded | 2002 |
| Website | http://www.vaco.com/ |
About Company
Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 offices across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.
Skills
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