Accounts Receivable Specialist

Title

Accounts Receivable Specialist 

May be referred to as “AR Speciliast”

Department

Accounting

Reports To

Accounting Manager 

Function

Responsible for managing all accounts receivable processes for the Maintenance Department, including timely and accurate invoicing, payment tracking, and reconciliation of client accounts to ensure proper revenue recognition and cash flow management.

Description

Senné’s Accounts Receivable Specialist manages the accounts receivable operations for all maintenance services carried out by the company. Utilizing Yardi and Service Fusion, the Accounts Receivable Specialist ensures accurate tracking, organization, and timely receipt of payments for maintenance work. Reporting directly to the Accounting Manager, this role collaborates closely with the maintenance, management, and accounting teams to process client invoices, reconcile accounts, and monitor outstanding balances. Responsibilities include maintaining data integrity within Yardi and Service Fusion, managing customer communications regarding invoices and payment status, and ensuring proper revenue recognition and cash flow management.

Responsibilities

Include but are not limited to:

• Utilize Yardi and Service Fusion to manage accounts receivable processes, including tracking, organizing, and reconciling payments for maintenance work.
• Generate, review, and distribute accurate client invoices for maintenance services in a timely manner.
• Monitor and follow up on outstanding payments to ensure timely collection and maintain positive client relationships.
• Reconcile accounts to ensure accurate reporting and resolve discrepancies promptly.
• Collaborate with the Maintenance Department to verify the accuracy of work orders and billing information.
• Maintain data integrity in Yardi and Service Fusion by ensuring all transactions and updates are properly recorded.
• Communicate with clients regarding billing inquiries, payment terms, and overdue accounts.
• Prepare reports on accounts receivable performance, outstanding balances, and cash flow for internal stakeholders.
• Support compliance with company policies and procedures related to accounts receivable and revenue recognition.
• Identify opportunities for process improvements in billing and collections to enhance efficiency and accuracy.

Expectation

The Accounts Receivable Specialist will work full-time from the Company headquarters optimizing the billing and collection processes to support the department's financial performance.

Qualifications

• Bachelor’s Degree in Accounting. 
• 2+ years experience in a Accounts Receivable role
• Proficiency in Microsoft office and G Suite. 
• Experience working with Yardi and Sage 300 
• Experience working in Service Fusion or similar workorder tracking software 
• Exemplary planning, multi-tasking, and time-management skills
• Strong working knowledge of GAAP 
• Process-oriented with an acute attention to detail 
• Excellent oral and written communication skills
• Capable of supporting an entrepreneurial and collaborative team