Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Position Summary:

King & George is seeking a detail-oriented and motivated Accounts Receivable Specialist to join our Accounting team. This position is responsible for supporting billing, collections, contract administration, and accounts receivable activities across multiple entities and government contracts.

The Accounts Receivable Specialist will work closely with Project Accountants, Operations, and customers to ensure invoices are submitted accurately and timely, collections are actively managed, and customer accounts remain current. This role plays an important part in supporting cash flow, maintaining customer relationships, and ensuring accurate financial reporting.

This position offers a growth path into Project Accounting, Revenue Management, Treasury, and other accounting leadership opportunities as the organization continues to grow.

Reports To

Accounting Manager

Key Responsibilities

Accounts Receivable Management

• Monitor customer accounts and outstanding balances.
• Review aging reports and assist with collection efforts.
• Follow up on overdue invoices and payment status.
• Maintain accurate customer account records.
• Research and resolve customer billing discrepancies.
• Document collection activities and customer communications.

Billing Support

• Prepare and submit customer invoices accurately and timely.
• Assist with contract billing requirements and supporting documentation.
• Coordinate with Project Accountants to ensure billing information is complete and accurate.
• Track invoice submissions and payment status.
• Monitor billed and unbilled balances.
• Assist in resolving invoice rejections and billing disputes.

Customer Service and Collections

• Serve as a primary point of contact for customer payment inquiries.
• Build positive relationships with customers and contracting representatives.
• Coordinate with customers to resolve invoice disputes and collection issues.
• Escalate collection concerns when appropriate.
• Assist with collection strategies to improve cash flow and reduce aging balances.

Reporting and Analysis

• Assist with AR aging reports and collection tracking.
• Support cash collection forecasting efforts.
• Maintain collection notes and customer communication records.
• Assist with audit requests and customer account reconciliations.
• Support management reporting related to accounts receivable and collections.

Process Improvement

• Identify opportunities to improve billing and collection processes.
• Assist with development and maintenance of AR procedures.
• Support continuous improvement initiatives within the Accounting Department.
• Participate in cross-training and department development opportunities.

Qualifications

Required

• High School Diploma or GED.
• Strong attention to detail and organizational skills.
• Ability to communicate professionally with customers and internal stakeholders.
• Basic proficiency in Microsoft Excel, Outlook, and Word.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and customer service skills.

Preferred

• Associate's Degree or Bachelor's Degree in Accounting, Finance, Business, or a related field, or currently pursuing a degree in one of these areas.
• One (1) year of Accounts Receivable, Billing, Collections, or Accounting experience.
• Experience working with ERP systems such as Jamis, NetSuite, or similar accounting software.
• Experience with government contracting, construction, or service-based industries.
• Understanding of billing processes, customer account management, and collections procedures.

Disclaimer:

The responsibilities and qualifications outlined above are intended to describe the general nature and level of work performed by those in this position. They are not an exhaustive list of all duties and skills required. The company reserves the right to modify job duties or assign additional duties as needed.

Special Qualifications/Requirements:

Must be able to successfully pass, as required, a federal, state, or local government's background investigation.

Equal Opportunity Employer:We are committed to providing equal employment opportunities to all employees and applicants, regardless of race, color, religion, sex, national origin, veteran status, disability, or other protected characteristics.This position is subject to compliance with applicable labor and safety regulations, including the contractor's legal obligation to provide pay transparency in accordance with 41 CFR 60-1.35(c).We maintain a drug-free workplace and perform pre-employment substance abuse testing. The contractor will not discharge or, in any other manner, discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)