Accounts Receivable Specialist

Growing collections and creditors' rights law firm, is seeking a dependable, detail-oriented Accounts Receivable Specialist responsible for accurately recording, reconciling, and monitoring payments received on behalf of the firm's clients.

This position requires strong organizational skills, attention to detail, confidentiality, and the ability to maintain accurate financial records. The Accounts Receivable Specialist will work closely with attorneys, collection personnel, accounting staff, and management to ensure that all funds received are properly accounted for and distributed.

Essential Duties and Responsibilities

1. Payment Processing and Posting

· Receive, review, and accurately post payments received by check, ACH, wire transfer, credit card, and other approved payment methods.

· Apply payments to the appropriate debtor accounts and client files.

· Verify payment amounts and account information before posting.

· Identify and resolve unapplied payments, posting discrepancies, and account errors.

· Maintain accurate daily payment records.

2. Bank Deposits and Reconciliation

· Prepare and document daily bank deposits.

· Investigate and report discrepancies promptly.

3. Client Remittances and Reporting

· Prepare accurate client remittance reports reflecting payments collected.

· Verify collection fees, court costs, and other authorized deductions.

· Assist in preparing client remittance payments.

· Maintain supporting documentation for all client disbursements.

· Respond to client inquiries regarding payment histories, balances, and remittances.

Account Reconciliation and Auditing

· Perform daily reconciliations of accounts receivable balances.

· Review account histories for accuracy and completeness.

· Research and resolve payment discrepancies.

· Assist management with internal audits and financial reviews.

· Maintain complete documentation supporting financial transactions.

6. Internal Controls and Financial Security

· Follow established procedures for handling, recording, and depositing funds.

· Maintain appropriate separation of duties between payment posting, deposit preparation, reconciliation, and disbursement authorization.

· Report unusual transactions, missing documentation, or discrepancies immediately to management.

· Protect confidential client, debtor, banking, and financial information.

· Comply with all firm policies concerning financial accountability and record retention.

7. Administrative and General Responsibilities

· Maintain organized electronic and physical financial records.

· Communicate professionally with clients, attorneys, staff, and financial institutions.

· Prepare reports requested by management.

· Assist with special accounting projects.

· Perform other related duties as assigned.

Required Qualifications

· High school diploma or equivalent; additional accounting education preferred.

· Previous experience in accounts receivable, bookkeeping, banking, or accounting preferred.

· Proficiency in Microsoft Excel and general computer applications.

· Strong mathematical and analytical skills.

· Excellent attention to detail and accuracy.

· Ability to handle confidential financial information.

· Strong organizational and time-management skills.

· Ability to work independently and meet deadlines.

· Good written and verbal communication skills.

Preferred Qualifications

· Experience working in a law firm, collection agency, or financial services environment.

· Knowledge of trust accounting principles and financial internal controls.

Performance Expectations

The Accounts Receivable Specialist will be evaluated based on:

· Accuracy and timeliness of payment posting.

· Completion of assigned reconciliations.

· Accuracy of client remittance records.

· Prompt identification and resolution of discrepancies.

· Compliance with established financial controls.

· Reliability, confidentiality, and professionalism. In Office position Monday - Friday from 8:00 to 5:00$16.00 - $18.00 per hour DOE Vision/Dental and company matching 401k (Group health insurance not offered at this time)Background check and drug screen required