Accounts Receivable Specialist

Job Summary:We are seeking a detail-oriented, organized, and motivated Accounts Receivable (AR) Specialist to manage project billing and receivables for our underground utilities operations. This position works closely with Operations and Accounting to ensure accurate billing, contractual compliance, and timely collections. Key Responsibilities:

• Prepare, review, and submit monthly AIA progress billings, including G702/G703 applications and supporting documentation.
• Coordinate with Project Managers and customers to resolve billing discrepancies, rejections, and payment delays.
• Maintain project billing schedules, track submission deadlines, and coordinate billing approvals with Project Managers.
• Manage customer billing portals, including GCPay, Procore, Textura, and other client-specific systems.
• Monitor outstanding receivables, follow up on overdue payments, and assist with collections efforts.
• Maintain accurate billing records, application statuses, supporting documentation, and retainage tracking, including partial releases and final billing through closeout.
• Record and reconcile customer payments within the accounting system.

Additional Responsibilities:

• Identify opportunities to improve billing accuracy, communication, and workflow efficiency.
• Review contracts and billing requirements to ensure compliance with customer-specific procedures and deadlines.
• Support project setup, budget imports, and contract adjustments within the accounting system.
• Track approved change orders and coordinate updates to contract values, billing schedules, and accounting records.
• Prepare and track lien notices, waivers, and other payment-related compliance documentation.
• Assist with final billing reconciliation, contract closeout, and outstanding receivable verification.

Qualifications:

• 2+ years of experience in accounts receivable, construction accounting, or project billing.
• Experience preparing AIA progress billings or similar construction payment applications.
• Understanding of accounts receivable processes, reconciliations, and collections.
• Proficiency in Microsoft Excel and accounting software.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent attention to detail, accuracy, and documentation.
• Effective communication, problem-solving, and cross-departmental coordination skills.

Preferred Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience in underground utilities, civil construction, public works projects,or commercial construction.
• Familiarity with Foundation construction accounting software.
• Experience with GCPay, Procore, Textura, or similar construction billing platforms.
• Knowledge of construction contracts, retainage, change orders, and lien requirements.

Work Environment:

• Office-based position located in office trailers within an active construction equipment yard.
• Surrounding areas include gravel surfaces, dust, and heavy equipment.
• Primarily administrative work with occasional movement between office trailers and other areas of the property.
• Fast-paced construction environment requiring adaptability, organization, and multitasking.

Compensation and Benefits:

• Competitive salary based on experience.
• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
• Opportunities for professional development and career growth.

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