Overview:
The Accounts Receivable Specialist supports accounts receivable, billing, and payment processing activities to ensure accurate and timely financial transactions. This role maintains project and customer records, prepares invoices and payment applications, monitors outstanding payments, and works closely with customers, Sales, Field Operations, and internal teams to resolve billing discrepancies.
QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.
What you will do::
Accounts Receivable Operations
- Process and maintain accounts receivable transactions accurately and timely
- Apply customer payments, credits, adjustments, and other transactions to appropriate accounts
- Review customer accounts for accuracy and identify routine discrepancies
- Research unapplied cash, short payments, overpayments, and other basic account issues
- Maintain accurate customer account information within company financial systems
- Process routine account adjustments according to established procedures and approval requirements
- Maintain organized electronic records and supporting documentation
- Follow established Accounts Receivable policies and procedures
Cash Application and Payments
- Apply customer payments received through checks, ACH, wire transfers, credit cards, and other approved methods
- Match remittance information to appropriate customer accounts and invoices
- Research routine payment application discrepancies
- Identify missing remittance information and follow up with appropriate teams or customers
- Maintain accurate records of payment activity
- Escalate complex or unidentified payments appropriately
Customer Account Support
- Respond to routine customer questions regarding invoices, payments, balances, and account activity
- Provide invoice copies, statements, and supporting documentation as requested
- Research basic billing and payment discrepancies
- Coordinate with Sales, Credit, and other internal teams to resolve customer account questions
- Maintain professional and responsive communication with customers
- Escalate complex account concerns to more experienced team members or leadership
Reconciliation and Reporting
- Assist with customer account reconciliations
- Research outstanding balances and transaction discrepancies
- Support preparation and distribution of customer statements
- Assist with reviewing aging and accounts receivable reports
- Support month-end Accounts Receivable activities as assigned
- Maintain accurate documentation supporting account balances and transactions
Controls and Team Support
- Follow company financial policies, internal controls, and established AR procedures
- Maintain confidentiality of customer and company financial information
- Assist with audit documentation requests as needed
- Develop proficiency with company financial and AR systems
- Participate in training and continuous improvement activities
- Perform additional duties and projects as assigned
What you will bring::
- Strong attention to detail and commitment to accuracy
- Basic understanding of accounting or accounts receivable processes
- Strong organizational and time-management skills
- Good written and verbal communication abilities
- Strong data-entry and computer skills
- Basic analytical and problem-solving abilities
- Ability to manage recurring tasks and deadlines
- Ability to work independently on assigned responsibilities while collaborating effectively with a team
- Customer-service-oriented approach
- Ability to maintain confidential financial information
Preferred Qualifications
- High school diploma or equivalent required; associate degree in Accounting, Finance, Business, or a related field preferred
- 0–2 years of accounts receivable, accounting, finance, billing, cash application, or related experience preferred
- Previous payment-processing or customer-account experience is a plus
- Familiarity with ERP or financial systems preferred
- Proficiency with Microsoft Office applications, particularly Excel and Outlook
- Experience within distribution, manufacturing, construction, or a multi-location organization is a plus
Work Environment and Requirements
- Work is performed primarily in a professional office or corporate environment
- Frequent computer, data-entry, financial-system, and customer communication work
- Ability to sit and work at a computer for extended periods
- Extended hours may occasionally be required during month-end, year-end, or other peak periods
What you will earn::
- 401(k) with employer match
- Medical, dental, and vision insurance
- Paid Time Off
Benefits for union‑represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits.
QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.