Admin Assistant 2

Our mission at WesTech is to help communities thrive by delivering high-quality water solutions with superior service - safely and sustainably. To achieve this mission, we recruit great people to be part of our collegial and collaborative teams in engineering, design, project management, field service, plant operations, professional services and more.

As one of the leading operating brands of Swire Water, our values of integrity, humility, endeavor, excellence and continuity make this an outstanding working environment. Our continuing success creates attractive opportunities for purpose-driven professionals to develop new skills, support vital industries, and grow their careers.

Summary

This position provides clerical and administrative support by assisting Manager and other department members by performing a variety of duties in support of department functions, such as meeting planning, document preparation, or coordinating activities. Requires some independent judgement with Manager still giving direction.

Some of the work you will do:

• From knowledge of company policy or procedures:

• Collects, compiles, records or otherwise gathers data and prepares moderately complex reports and documents with information necessary for decision-making

• Utilize Excel to edit group schedules as needed. Create Warehouse picks in an orderly fashion to keep work moving and efficient

• Maintain and organize work related materials and documentation

• Compile and distribute drawings and other documentation

• Serve as administrative liaison with others within and outside the organization

• Maintain schedules and coordinate resources

• Organize and plan conferences and meetings as needed

• Make non-routine choices within established guidelines, with minimal supervision

• Other duties as requested or assigned

Here are the skills that you need:

• Education: High School graduate or equivalent
• Experience: At least three 3 years of related experience
• Excellent verbal and written communication skills, including proofreading and note taking
• Proficient or higher ability levels with MS Office products including Office 365 and Teams and PDF-Xchange Editor and Excel
• Ability to work with others in an office environment and maintain a positive attitude
• Ability to manage multiple, competing deadlines in an efficient and effective manner
• Ability to type at forty (40) words per minute or higher
• Ability to utilize Excel and other software to aid the team

Here are the skills and qualifications that will set you apart:

• Relevant post-high school training, certification, or coursework
• Experience coordinating and/or managing projects
• Knowledge of or experience with SharePoint and Microsoft Business Central
• Strong customer service orientation
• Ability to listen and integrate what is said into final product
• Knowledge of or experience with engineering firms or concepts

Physical Requirements:

• Ability to use a workstation using computer/phone
• Regularly required to move around the facility
• Occasionally required to lift and/or move up to 40 pounds

Benefits and perks we offer:

• Competitive salary and performance-based annual bonuses
• Dollar for dollar 401K match of 6%
• Flexible work hours, hybrid schedules with remote work options
• Comprehensive health and wellness benefits package with an onsite medical facility
• Company HSA contribution, Paid Parental Leave, Employee Assistance Program
• Company-paid Life Insurance, Accidental Death and Dismemberment, and Long-term Disability
• PTO plan and Paid Holidays
• Tuition Reimbursement
• Company celebrations, summer parties, volunteer opportunities, games, prize drawings, and more!

WesTech considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.