Admin Assistant 3

Assessment & Learning within the Office of Undergraduate Medical Education is hiring an Administrative Assistant 3 to support complex program processes related to medical student assessment. Responsibilities include: Supporting the Standardized Patient (SP) program. Supporting performance exams for Phase I, Phase I-2, Phase II, and Phase III medical students. Coordinating casting for external and internal Standardized Patient curricular activities. Coordinating student files and test documents to maintain confidentiality. Being comfortable interacting with a diverse constituency which includes students, staff, and faculty. Primary duties/responsibilities for this position: Provide support for the director, Operations and SP Program managers, staff, and students. Create casting lists from an internal access database in addition to Excel and Word, as well as maintaining these databases. Contact and notify SPs, sending casting emails and confirmation letters with confidential case documents. Coordinate all Doctoring and outside casting, all non-UME activities like Nursing, Pharmacy, PT, PA, Anesthesia, etc., including sending out materials, cases, parking passes, and full activity information to confirmed SPs. Handle all Standardized Patient and Clinical Teaching Associates hiring, including setting up the interview, contacting potential SP/CTA candidates, compiling candidate information, and hiring approved candidates on UNMjobs, then shepherding candidates through post-hiring Human Resources procedures. Be responsible for SP employment adjustments, including changes in appointment percentages via EPANs and separations/resignations via EPAFs. Be responsible for upkeep of all UNMjobs listings; typically there are seven listings based on age ranges which have to be removed from the UNMjobs website each fiscal year and replaced with updated job listings. Maintain Standardized Patient and student files ensuring that ethical and legal guidelines are maintained. Act as secondary timekeeper using Banner for SP payroll data entry. Assist with exam preparation set-up and take down. Assist with other projects as determined by the needs of the departments management. * Provide backup support for front desk duties to assure that customer needs of students, faculty, and staff are met in an effective, timely, and cordial manner. Finalists should be prepared to provide official educational transcripts if selected for hire. Applicants must provide names of 3 previous supervisors as references that the hiring official can contact.