Accounting, Administrative Procedures, Administrative Skills, Budgeting, Business Processes, Calendar Management, Catering Services, Clinical Medicine, Clinical Research, Content Development, Data Analysis, Database Management Software/Systems (DBMS), Editing, Email Protocols/Standards, Equipment Maintenance/Repair, Expense Reports, File Maintenance, High School Diploma, Hospital, Leadership, Mail Processing, Nursing, Office Equipment, Ophthalmology, Order Supplies, Patient Care, Pediatrics, Proofreading, Quality of Care, Research Skills, Spreadsheets, Strabismus, Team Player, Telephone Skills, Travel Planning, Typing, Word Processing
We are seeking a motivated Admin Assistant - Intermediate to support the Division of Pediatric Ophthalmology, Strabismus, and Adult Motility at 4401 Penn Avenue, Pittsburgh, PA 15224. This full‑time role works Monday through Friday, 8:00 a.m. to 4:30 p.m.
The Division of Pediatric Ophthalmology, Strabismus, and Adult Motility at UPMC Childrens Hospital of Pittsburgh is comprised of 4 clinic locations and one administrative space, all working as a team to provide the highest level of care to patients and families through clinical expertise, research initiatives, and strong administrative support. This unique role is a great opportunity for individuals seeking clinical experience and exposure prior to medical, nursing, or scientific programs.
Responsibilities:
Under general direction, provides varied administrative support to a department or group of professionals.
- May make travel arrangements.
- Maintains various accounting and budgetary records (i.e., completes expense reports).
- Collects, compiles, and analyzes moderately complex data and information.
- Composes straightforward written descriptions of results.
- Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
May also perform all responsibilities of an Administrative Assistant - Associate:
- Performs routine clerical functions, such as copying, sorting, filing, and typing.
- Sets up and maintains varied office files, logs, and records office activities.
- Orders office supplies and maintains office equipment.
- Answers, screens, and routes incoming calls and messages.
- Responds to routine questions.
- Greets, screens, and directs visitors to appropriate staff member.
- Reviews administrative procedures and interprets them for employees.
- Maintains supervisors calendar (i.e., proactively schedules meetings on supervisors behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
- Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
- Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
Requirements:
- High school diploma or equivalent.
- Three years experience in an administrative support role.
- Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
- Ability to use applicable MS Suite products.
- Working knowledge of business processes and procedures.
- Knowledge of basic accounting and financial principles and functions.
- Ability to analyze data and use basic reasoning skills.
Licensure, Certifications, and Clearances:
- Act 31 Child Abuse Reporting with renewal
- Act 33 with renewal
- Act 34 with renewal
- Act 73 FBI Clearance with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran.
U
University of Pittsburgh Medical Center