Admin Assistant

We are a national staffing firm and are currently seeking an Administrative Assistant for a prominent client of ours based in White Plains NY, 10601. Details of the position are as follows:

Administrative Assistant
Location: White Plains, NY
Pay Rate: $22+/hr. (based on experience)
1 year assignment, possibility for extension or conversion based on performance and budget.

Position Overview
The Fountain Group is hiring an Administrative Assistant for a prominent client in the legal, regulatory, and professional services industry located in White Plains, NY.
We are seeking a highly organized, dependable, and customer-service-oriented professional with strong experience in front desk reception, incoming telephone support, mail handling, and general office administration.

Key Responsibilities

• This Administrative Assistant will serve as a primary point of contact for visitors, clients, and employees while supporting daily office operations.
• This individual will be responsible for answering and routing calls, processing incoming and outgoing mail, maintaining office supplies, assisting with basic accounting activities, and providing administrative support to multiple departments.
• Collaborate with onsite departments and remote employees to ensure smooth daily operations.
• Route incoming documents and correspondence to appropriate departments through electronic mail systems.
• Maintain accurate mail tracking databases to ensure all incoming correspondence is properly documented.
• Prepare, package, and coordinate outgoing mail and shipments.
• Monitor office supply inventory, submit purchase requests, and coordinate supply orders.
• Verify receipt of ordered supplies and maintain organized inventory records.
• Support general administrative activities, document management, and office organization.
• Assist the Accounting Department with invoice processing, payment receipt, and collection-related administrative tasks.
• Assist the Operations Department with special projects and additional administrative assignments as needed.

• Strong experience in front desk reception, administrative assistance, or office support.
• Hands-on experience answering, screening, and transferring incoming telephone calls.
• Experience receiving, sorting, scanning, logging, and distributing incoming and outgoing mail.
• Ability to work 100% onsite in White Plains, NY, Monday–Friday, 9:00 AM–6:00 PM.
• Reliable transportation and the ability to consistently meet the required onsite schedule.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience working in a Windows-based computer environment and using Adobe PDF.

 
If you are interested in hearing more about the position, please respond to this post with your resume attached or contact me at (813) 379 - 9194
Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate who is hired and still gainfully employed after 30 days. 
 
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