Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Answer incoming phone calls and route them to the appropriate person
Work with technicians to upload work orders and close jobs
Coordinate the opening of new jobs through the call center
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports and print reports as needed by Regional Manager
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Qualifications
High school diploma/GED required, Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
2-3 years experience with Quickbooks & Service Titan accounting software
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects
Numbers & Facts
Location
Houston, TX
Job Type
Full-time
Skills
Accounting Softwareunmatched
Administrative Skillsunmatched
Calendar Managementunmatched
Call Centersunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Dental Insuranceunmatched
Establish Prioritiesunmatched
Fax Machinesunmatched
Health Insuranceunmatched
High School Diplomaunmatched
Intuit Quickbooksunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Office Equipmentunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Printersunmatched
Telephone Skillsunmatched
Time Managementunmatched
Vision Planunmatched
Writing Skillsunmatched
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