location_0_addressRegionName

location_0_addressCountryName

OFFSITE

PERMANENT

FULL_TIME

jobPosting hiringOrganization as json hashed.

ADAPTED_NOW

UNKNOWN

Administrative Specialist

This role assumes supervisory duties as dictated, must work as a team player and leader, maintain good communication with attorneys, paralegals, secretaries and other service departments and staff, prioritize workflow, and oversee use of outside vendors for overflow work. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Salary

KBSkills

ACTIVE

https://www.youtube.com/watch?v=PxJXdMx4mck

https://www.youtube.com/watch?v=aw1g314iHv0

https://www.youtube.com/watch?v=a8s-1qOcnRM

<div class="ps_box-group psc_layout psc_bordert" id="win0div$ICField188"><div class="ps_box-scrollarea" id="win0divHRS_SCH_PSTDSC$0"><div class="ps_box-scrollarea-row" id="win0divHRS_SCH_PSTDSC_row$0"><div class="ps_box-group hrs_cg_groupbox_field_label_back" id="win0divHRS_SCH_WRK_DESCR100$0"><h2 class="ps_header-group">US Job Description</h2><div class="ps_content-group" id="win0divHRS_SCH_WRK_DESCR100grp$0"><div class="ps_box-longedit psc_disabled psc_has_valueasrte psc_nolabel psc_wrappable" id="win0divHRS_SCH_PSTDSC_DESCRLONG$0"><div class="ps_box-label" id="win0divHRS_SCH_PSTDSC_DESCRLONGlbl$0"> </div><h2>Firm Information</h2>Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.<h2>Position Summary</h2>This position is responsible for the reproduction of documents accomplished by operating high speed and color copiers, performing various binding jobs, and meeting deadlines. This position is also responsible for preparing, sending and receiving hand-delivered packages, UPS and Federal Express packages. This role assumes supervisory duties as dictated, must work as a team player and leader, maintain good communication with attorneys, paralegals, secretaries and other service departments and staff, prioritize workflow, and oversee use of outside vendors for overflow work. This position will also assist in sorting and distributing incoming and interoffice mail. <h2>Job Duties and Responsibilities</h2><ul><li style="list-style-type:disc">Reproduce documents on high volume copiers/duplicators, to include collating, binding, and inserting number or letter tabs.</li><li style="list-style-type:disc">Log and prioritize all incoming jobs.</li><li style="list-style-type:disc">Key client/matter numbers into the cost accounting system and backup system as necessary.</li><li style="list-style-type:disc">Bind documents in various styles and operate paper drill and cutter equipment.</li><li style="list-style-type:disc">Quality check the copies produced and keep appropriate logs and records.</li><li style="list-style-type:disc">Communicate with attorneys, paralegals, and secretaries.</li><li style="list-style-type:disc">Place service calls with vendors and be able to interact with technicians for equipment within the department and convenience copiers in the building</li><li style="list-style-type:disc">Assist in oversight and distribution of overflow work to outside vendors.</li><li style="list-style-type:disc">Send facsimile transmissions and operate mail machinery.</li><li style="list-style-type:disc">Assist in sorting and distributing incoming and interoffice mail and handling nightly mail drops.</li><li style="list-style-type:disc">Prepare, send, receive and trace hand deliveries, Federal Express packages and UPS packages.</li><li style="list-style-type:disc">Assist in ordering and stocking supplies for the department, in addition to ensuring the convenience and printer areas are stocked with supplies.</li><li style="list-style-type:disc">Assist with office relocations to include lifting and moving boxes, furniture and equipment.</li><li style="list-style-type:disc">Assist in testing and evaluating new equipment being considered for the Firm.</li><li style="list-style-type:disc">Answer telephones and act as central point of contact for the department.</li><li style="list-style-type:disc">Assume supervisory responsibilities in the absence of the Office Services Supervisor.</li><li style="list-style-type:disc">Perform other duties as required.</li></ul>Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. <h2>Requirements</h2>Education:High School Graduate or its equivalentExperience:Minimum of one-year of experience on high volume copiers. Experience in a law firm Office Services environment preferred.Skills:Must be able to understand and follow instructions, organize and prioritize workload, and use good judgment in decision making on how to adequately and efficiently meet all deadlines. Be able to program, operate and trouble shoot low/high speed and color copiers. Ability to work under pressure. Must display excellent customer service skills and a professional manner with clients, attorneys, paralegals, secretaries and other staff members. Must be able to make productive use of working hours and exhibit strong time management skills.<h2>Other</h2>Supervisory Responsibilities:Assume Supervisor’s responsibilities in his/her absence, i.e., ordering supplies, monthly meterreads of all equipment, prioritizing work flow, handling problems that may arise.Equipment To Be Used:High volume copiers; Binding equipment; Paper drill and cutter; Facsimile machines; Postage; Telephone; Personal Computer Essential Job Functions: Ability to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis. Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision. Ability to adapt to changing work situations and grasp and apply new ideas. Ability to relate and interact with people at all levels within the Firm as well as with others from outside the firm (vendors). Requires normal range of hearing and vision.  Ability to stand, bend, stoop and reach continuously. Ability to lift, possibly up to 50 pounds or more. Ability to demonstrate manual dexterity sufficient to operate standard office machines such as high speed copiers (being able to clear jams as they occur), binding equipment, paper drill, paper cutter, and cost accounting system.Working Conditions:Work in a typical office setting characteristic of a Central Reproduction Department. Occasionally called upon to work overtime. May be called upon to trouble shoot for convenience copiers and cost accounting terminals located throughout the building.Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. Houston: $20/HR - $25/HRReed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.Qualified candidates only. No search firms.</div></div></div></div></div></div>

Although Reed Smith works from multiple locations, the firm's lawyers are linked by more than technology. All share a common culture, with Core Values supporting Reed Smith's firm-wide commitment to add value, achieve excellence, and promote professional development. These foster a workplace in which diversity and inclusion, pro bono service and community support are manifest.
As the firm continues to grow, it remains sharply attuned to its Core Values, which define its professional character as well as what clients can expect from Reed Smith lawyers, who live these values every day.

Reed Smith LLP

Office Services Specialist - (Onsite)

salaryMin

salaryMax

payPeriod

currency

Accounting Software

Administrative Skills

Attorney

BIND (Berkeley Internet Name Domain) DNS Server software

Communication Skills

Copying Machines

Cost Accounting

Customer Support/Service

Delivery Driving

Distribution Channel

Drilling

Drilling Equipment

Equal Employment Opportunity (EEO)

Establish Priorities

Furniture Moving

Identify Issues

International Law

Legal

Lift/Move 50 Pounds

Manual Dexterity

Multitasking

Office Equipment

Office Management

Order Supplies

People Management

Printers

Regulations

Shipping/Receiving

Team Player

Telephone Skills

Testing

Time Management

monster

Administrative Assistant

This position will provide support to the Executive Assistant of the President of Eagle and continuous communication and coordination of tasks and special projects across Eagle. Assist with coordinating all aspects of appointments, meetings, and conference calls as needed.

Job DetailsDescriptionPosition SummaryThis position will provide support to the Executive Assistant of the President of Eagle and continuous communication and coordination of tasks and special projects across Eagle.Essential Responsibilities<ul><li>Provide administrative support to the Executive Assistant.</li><li>Handle incoming calls and respond to inquiries.</li><li>Assist with coordinating all aspects of appointments, meetings, and conference calls as needed.</li><li>Plan and coordinate all aspects of trade shows/conferences for Eagle as an exhibitor.</li><li>Prepare and review materials and correspondence for meetings.</li><li>Know deadlines and anticipate the resources (materials and individuals) needed.</li><li>Represent the President and company when addressing the public, vendors, and internal departments.</li><li>Assist with research and compiling information from various sources for preparing management reports.</li><li>Explain and apply corporate policies and procedures.</li><li>Analyze situations accurately and adopt an effective course of action under tight time deadlines.</li><li>Welcome guests by greeting them, in person or on the telephone; answering or directing inquiries.</li><li>Understand impact of schedule changes and takes actions to adjust.</li><li>Ability to defuse potentially stressful situations with diplomacy and calm.</li><li>Assist with creation or modification of presentations, spreadsheets, and other various documents.</li><li>Coordinate frequent travel arrangements; both international and domestic</li><li>Prepare, reconcile, and track expense reports through the system as needed.</li><li>Organize and secure highly confidential company and employee information.</li><li>Coordinate small to large meetings and catering events with internal and external invitees. </li><li>Prepare meeting minutes and Board resolutions, as required.</li><li>Serve as back-up support for other managers or administrative staff, as required.</li><li>Assist with laboratory compliance and laboratory safety audits.</li><li>Participate in team discussions and assist in achieving team goals.</li><li>Special projects as assigned by the executive assistant.</li></ul>Qualifications<ul><li>Bachelor’s Degree is a plus.</li><li>Three plus years of administrative experience supporting executive level managers.</li><li>Recent experience working with a variety of office equipment, i.e., scanners and printers.</li><li>Must be detail and process oriented.</li><li>Ability to work in a collaborative team environment.</li><li>Excellent customer service skills.</li><li>Excellent verbal and written communication skills.</li><li>Excellent organizational and project management.</li><li>Excellent multi-tasking, relationship management and problem-solving skills.</li><li>Advanced skills in Microsoft Word, PowerPoint, and Outlook</li><li>Intermediate level computer skills in Excel, SharePoint</li><li>Experience in a Good Manufacturing Practice (GMP) environment a plus</li></ul>QualificationsSkills Behaviors :Motivations :EducationExperience Licenses & CertificationsEqual Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Eagle Analytical

Analysis Skills

Catering Services

Computer Skills

Conferences

Corporate Policies

Detail Oriented

Document Scanners

Executive Assistant Skills 

Expense Reporting Software

Expense Reports

Expense Tracking

GMP (Good Manufacturing Practices)

Mail Processing

Meeting Minutes

Microsoft Outlook

Microsoft PowerPoint

Microsoft SharePoint

Microsoft Word

Organizational Skills

Presentation/Verbal Skills

Problem Solving Skills

Project/Program Management

Reconciliation

Relationship Management

Reporting Skills

Safety Compliance

Sales Management

Spreadsheets

Trade Shows

Travel Planning

Willing to Travel

Writing Skills

BioSpace

School Secretary

The Certified Medical Assistant demonstrates the ability to use good judgment and communicates effectively with all patients; families; licensed personnel; insurance companies and third-party payers. The Certified Medical Assistant will perform various services and related activities in support of patient care including accurate data entry for patient registration and insurance verification.

Description Summary:The Certified Medical Assistant will perform various services and related activities in support of patient care including accurate data entry for patient registration and insurance verification. The Certified Medical Assistant demonstrates the ability to use good judgment and communicates effectively with all patients; families; licensed personnel; insurance companies and third-party payers. Demonstrates a professional and caring manner.Responsibilities: <ul><li> Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders.</li><li> Assisting the physicians, nurse practitioners, and physician assistants in giving superior medical care.</li><li> Accurate Data Entry of charges on patient accounts, registering patients, and updating patient accounts.</li><li> Insurance Verification and recording of Statistics.</li><li> Assist with scheduling patient appointments, answering phones, keeping providers informed of changes, and informing patients of their benefits.</li><li> Other duties as assigned.</li></ul>Job Requirements: Education/Skills<ul><li> High School Diploma or Equivalent Preferred.</li></ul>Experience<ul><li> 1 year of medical office experience preferred.</li></ul>Licenses, Registrations, or Certifications<ul><li> Certified Medical Assistant (CMA) certification in the state of employment is required.</li><li> BLS required.</li></ul>Work Schedule: TBDWork Type: Full Time EEO is the law - click below for more information: <a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf" rel="nofollow">https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf</a>We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at (844) 257-6925.

In 1999, two historic Catholic charities became one, forming CHRISTUS Health and creating a unique purpose in the modern health care market - to take better care of people. To extend the healing ministry of Jesus Christ, the mission that the Sisters of Charity Health Care system and Incarnate Word Health system shared for more than a century, is now also the mission of CHRISTUS Health. Ranked among the top 10 Catholic health systems in the United States by size, the CHRISTUS Health system includes more than 40 hospitals and facilities in seven U.S. states, Chile and six states in Mexico, with assets of more than $4.6 billion. Whether seeking care in Alexandria Louisiana, or Coahuila, Mexico, patients discover that the healing spirit is alive at CHRISTUS Health.

CHRISTUS Health

Medical Assistant Certified-Primary School Based-Full Time

Certified Medical Assistant

Data Entry

Insurance

Medical Assistance

Medical Billing

Medical Office

Patient Care

Patient Registration

Physician Assistant

Primary School

Statistics

Third-Party Payer

HOUR

Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.

JobsRUs.com is seeking to hire an Administrative Associate for our client! Benefits Available! Weekly Pay! Remote Position! Pay Rate - $34/hr 1st Shift: Monday-Friday, 9am-5pm Job Description Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision. Key Responsibilities: Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests. Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets. Assists with data collection, data entry and report generation on various departmental related activities. Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately. Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine administrative activities as needed per the established procedures of the organization and/or department. Required Education and Experience High school diploma or equivalent At least 2 years of experience in an administrative position Experience with tools like Excel, SharePoint, and document management systems Must Have skills and experiences: • Excel (Medium -Advanced): Data cleaning, formatting, and transformation (VLOOKUP/XLOOKUP, pivot tables, formulas). • Attention to Detail: Spot inconsistencies in raw supplier spreadsheets. • Process Adherence: Follow work instructions precisely. • Communication (Written & Verbal): Clear, professional outreach to multiple stakeholders • Document Management: Organizing, uploading, naming. • Self-Starter: Able to work independently with minimal supervision.

<h3>About Us</h3>
JobsRUs offers job opportunities across the United States with diverse employers and organizations. Job seekers can expect to find a diverse selection of permanent and temporary job opportunities throughout the USA and include both full time and part-time job opportunities in all skill sets and industries.
Our Mission
To simplify the job search process for job seekers while providing increased visibility and exposure employers require in order to successfully fill their open positions. We aim to connect eager job seekers with diverse job opportunities for quality employers.

JobsRUs.com

Administrative Associate

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