Admin Asst II

TalentBurst, Inc.

Corning, NY

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JOB DETAILS

SALARY

$18.62–$19.26 Per Hour

SKILLS

Administrative Skills, Business Administration, Calendar Management, Communication Skills, Computer Skills, Computer Software, Customer Relations, Customer Support/Service, Detail Oriented, Establish Priorities, Event Management, Expense Management, Expense Reports, Logistics Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Onboarding, Order Supplies, Organizational Skills, Peoplesoft, Plan Meetings, Power BI, Presentation/Verbal Skills, Problem Solving Skills, Process Management, Purchase Orders, Sales Management, Shipping/Receiving, Spreadsheets, Team Player, Technical Support, Time Management, Travel Planning, Willing to Travel, Writing Skills

LOCATION

Corning, NY

POSTED

4 days ago

Job Title: Admin Asst II
Location: Corning, NY
Duration: 12+ Months

Shift - Mon - Fri 8:00 AM - 5:00 PM typically

Interview process: Phone screen, then inperson interview.
Local candidates only.

Client Technology Community group is seeking a long term contingent Admin to serve as floater for when other admins are out or on leave. AAS in Business preferred with 2-3 years experience or 3+ years experience required if candidate has no degree. Microsoft Office Suite proficiency heavily required.

Job Description:
The Administrative Assistant II provides high-level administrative support across the Technology Community. Work assignments will vary across departments based off need. This role requires flexibility, strong organizational skills, sound judgment, and the ability to manage competing priorities while supporting multiple departments, leaders, and project teams across a wide range of administrative functions and special projects. The individual will play a key role in maintaining consistent support, coordinating departmental activities, and effectively managing sensitive business and personnel matters.

Day to Day Responsibilities:
Serve as primary administrative support for designated staff and project teams, including calendar management, meeting coordination, onboarding assistance, and employee morale initiatives.
Handle confidential and sensitive information with a high degree of discretion and professionalism.
Ensure office coverage during business hours and after hours when required.
Work effectively with other admins within the department and division to provide optimal support and backup coverage when needed.
Manage domestic and international travel arrangements, including shuttle coordination, Concur, and Client.
Manage and process expense reports using Concur.
Initiate and manage purchase order processes and procedures through the use of PeopleSoft.
Maintain and order office supplies, as needed.
Plan and manage logistics for department events, meetings, and customer visits in collaboration with the SP Events team.
Coordinate new hire onboarding activities, including IT requests, e-TAD facilitation, and space requirements for the Directorate.
Manage monthly e-TADs by sending reminders, overseeing account management, and ensuring timely updates.
Serve as department SPITS Coordinator, as needed.
Prepare presentations, spreadsheets, graphs, and Power BI reports as requested using appropriate software and technical skills.
Update and maintain SharePoint and MS Teams sites.
Provide Department Archive Record Management (DARM) support, including audit assistance, expertise sharing, and accurate recordkeeping.
Coordinate domestic and international shipping and receiving requests.
Assist managers with special projects and other needs as requested.
Travel Requirements
No travel.

Education & Experience Requirements
AAS Degree in Business Administration and or 3+ years of related administrative experience, preferably in a corporate environment
Administrative experience with strong technical computer and software skills

Required Skills
Organizational Skills: Highly organized with strong attention to detail and the ability to prioritize tasks effectively.

Communication Skills: Excellent written and verbal communication skills; comfortable interacting with all levels of internal and external customers.
Confidentiality: Exercise high discretion and integrity when handling sensitive or confidential information.

Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Problem-Solving: Strong decision-making and problem-solving skills, with the ability to adapt to changing priorities and deadlines.

Customer Service: Professional, approachable, and customer-focused; proven ability to work collaboratively within a team and build relationships.
Self-Motivation: A self-starter who works productively and independently with minimal supervision.

Desired Skills
Experience with PeopleSoft and Concur
Eagerness to take on additional responsibilities.
Flexibility to adapt to different teams, organizations, and projects.
Establish, grow, and maintain positive working relationships with both internal and external customers.
Strong work ethic, high degree of commitment and initiative.
Disciplined and rigorous, customer-focused orientated.
Work effectively both as a team player and an individual performer.
Ability to build and maintain strong relationships with internal customer base.

#TB_OTH
#ZR

Why TalentBurst?
At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.

About the Company

TalentBurst, Inc.

For over 20 years, TalentBurst Inc. has been an award-winning provider of cutting-edge Workforce Management Solutions. With a strong commitment to staying ahead in the tech landscape, we pioneer innovative approaches to talent acquisition. Our expertise spans Life Sciences, and Healthcare Staffing, Banking, Financial, IT, and Engineering, as well as Global Employer of Record (EOR), Agent of Record (AOR), State, Local Government and Education (SLED), and IC validation/compliance services. Additionally, our division, TalentProcure, leads the industry with offerings such as High Hazard Payroll, Managed Services, and Vendor on Premise (VOP) solutions.

Due to our prioritization of excellent standards, we are Joint Commission Certified and are a certified Minority Business Enterprise (MBE) in the USA and Canada. Supporting over 130 Fortune 500 companies globally, we excel in navigating the landscape of talent acquisition. In a world of constant change, we embrace developing people-centric solutions that address the unique demands of our clients. Stay connected by visiting our website and following us on social media!

COMPANY SIZE

5,000 to 9,999 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2002

WEBSITE

http://www.talentburst.com/

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Admin Asst II

TalentBurst, Inc.

Corning, NY

About the Company

TalentBurst, Inc.

Resume Resources

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