Admin/Clerical - Executive Assistant

Position Summary
The Executive Assistant provides administrative support to the General Counsel and Legal Department. This role is responsible for managing schedules, coordinating meetings, handling departmental administrative tasks, and supporting invoice and budget-related activities. The ideal candidate is highly organized, detail-oriented, and able to effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities
-Manage calendars and coordinate meetings, appointments, and scheduling logistics.
-Serve as a primary point of contact for the Legal Department and assist with general inquiries.
-Support day-to-day administrative operations for the General Counsel.
-Review invoices and coordinate with Accounts Payable to ensure timely payment processing.
-Assist with budget tracking and department expense management.
-Prepare and distribute engagement letters for outside legal firms as needed.
-Maintain accurate records and handle confidential information with discretion.
-Provide additional administrative support as assigned.

Required Qualifications
-Previous Administrative Assistant, Office Assistant, or related administrative support experience.
-Strong organizational and multitasking abilities.
-Excellent verbal and written communication skills.
-Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
-Strong attention to detail and ability to manage competing priorities.
-High school diploma or equivalent required.

Preferred Qualifications
-Experience supporting senior leaders or department heads.
-Exposure to legal, compliance, or corporate environments.
-Experience with invoice processing, budgeting, or accounts payable coordination.

Work Arrangement
-Hybrid schedule: In office Tuesday, Wednesday, and Thursday; remote Monday and Friday.

EEO:
“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”