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Administrative Specialist Jobs in California

Admin Specialist

Payvand
  • Los Angeles, CA
  • $20–$25 Per Hour
  • Temporary
  • Contractor
  • Full-time
  • Instant Apply
15 days ago

Job Description

We are seeking an experienced Administrative Specialist to provide high-level executive administrative support to Operations and Finance leadership. This role is ideal for a seasoned administrative professional who thrives in a fast-paced environment, demonstrates strong executive presence, and can manage multiple priorities with professionalism and attention to detail.

Job Responsibilities

Key Responsibilities

  • Provide executive-level administrative support to Operations and Finance leaders
  • Manage complex and high-volume calendaring and scheduling
  • Coordinate meetings, conference rooms, and leadership events
  • Support two major meetings and related logistics
  • Prepare and maintain reports utilizing advanced Excel functions
  • Create and edit professional PowerPoint presentations
  • Take meeting minutes and distribute summaries
  • Track and follow up on action items to ensure timely completion
  • Manage Outlook calendars, invitations, and communications
  • Assist with general administrative and departmental support as needed


This is a high-priority opening, and we are looking to identify qualified candidates as quickly as possible.

We are looking to interview someone on Monday and Wednesday afternoon, and Tuesday morning

This position might require you to travel 5% of the time to other location if needed

Numbers & Facts

LocationLos Angeles, CA
Job TypeTemporary, Contractor, Full-time
Salary$20–$25 Per Hour
Company Size51 - 200
Year Founded2012
HeadquartersHuntington Beach, CA, US
Websitehttps://www.agsi.co/

Qualifications

Required Qualifications

  • Strong administrative support experience, preferably supporting executive leadership
  • Advanced Microsoft Office skills, including:
  • Outlook
  • Excel (Pivot Tables, VLOOKUP/XLOOKUP, reporting)
  • PowerPoint
  • Word
  • Exceptional organizational and time management skills
  • Experience coordinating complex schedules and meetings
  • Strong written and verbal communication skills
  • Professional demeanor with excellent customer service and interpersonal skills
  • Reliable, adaptable, and positive attitude
  • Ability to work independently and manage competing priorities

Preferred Qualifications

  • Experience working with Epic is a plus
  • Healthcare industry experience preferred

About Company

The company we are hiring for is one of the biggest healthcare provider in California. They offer services from Insurances to Inpatient. They have more than 300 clinics and 20,000 healthcare professionals. 

Here at Payvand, we make sure that the right talent lands the right opportunities. 

Skills

  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Office
  • Microsoft Outlook
  • Meeting Minutes
  • Plan Meetings
  • Meeting Maker

Skills

  • Detail Orientedunmatched
  • Executive Assistant Skills unmatched
  • Financeunmatched
  • Leadershipunmatched
  • Multitaskingunmatched
  • Operational Supportunmatched

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