Administrative Assistant 1 (Temporary Non-Benefit)

To perform a wide variety of clerical support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work.

PLEASE NOTE: This is a temporary non-benefit position that will last for approximately 9 months at 15 hours a week (weekly schedule to be determined).

The Provost and Vice President for Academic Affairs is the senior academic officer of Boise State University. The Provost oversees all academic activities and provides leadership in all matters related to academic programs. The deans and leaders of academic administrative units report to the Provost.

Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and/or equipment appropriate to area of specialization; performs routine and/or repetitive tasks; limited decision making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and/or defined instructions.

Compose letters, correspondence, and memos requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports.
Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
Act as a liaison between their organizational unit and external customers.
Schedule and coordinate arrangements for meetings and conferences.
Responsibility for financial record keeping, including monitoring budgets and preparing financial transactions.
Supervise student support staff or have leadwork responsibilities.
Assist with event preparation, setup, and teardown for campus programs and activities.
Support event check-in and registration processes.
Welcome and direct attendees during events.
Assist with room setup, materials distribution, and equipment preparation.
Help maintain event spaces before, during, and after programs.
Provide general logistical support to ensure successful event operations.
Administrative and Meeting Support
Attend meetings as requested and take accurate notes.
Assist with organizing meeting materials, agendas, and follow-up items.
Help maintain electronic and physical files.
Support scheduling, communication, and administrative projects as assigned.
Assist with data entry and other office tasks to support departmental operations.
General Office Support
Maintain organized workspaces and program materials.
Assist with special projects related to campus engagement and belonging initiatives.
Provide excellent customer service to students, faculty, staff, and visitors.
Perform other duties as assigned.

Ability to make decisions for routine administrative and clerical activities
Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.

Good knowledge of: office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects

Salary is $17/hour for 9 months at 15 hours a week, no benefits included.

Cover Letter and Resume.

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/