Administrative Assistant 2

ADMINISTRATIVE ASSISTANT 2, Kavli Institute, to provide administrative support for a large research group and active NASA mission operations, including faculty, research staff, engineers, students, and post-doctoral fellows and associates. Will use a high degree of resourcefulness to research and resolve issues, exercise independent judgment, and anticipate needs. Responsibilities include: financial recordkeeping and reporting, including the generation of federal 533 reports, generating plots and tables and filling out forms in support of financial or contractual inquiries; purchasing; receiving deliveries; managing credit card charges and software subscriptions; processing travel expense vouchers; scientific publication and other database queries; acting as a resource for lab members and visitors regarding MIT-related issues; assistance with organizing NASA and other TESS-relevant professional visits, including ordering catered food and making restaurant reservations; distributing mail, messages, and faxes; along with necessary filing and copies; other special project duties as requested.