Administrative Assistant $55K-$68K

Job Description

We are seeking a highly organized, proactive, and professional Administrative Assistant to support senior leadership within a growing organization. This position serves as a key partner to executive and departmental leaders, providing confidential administrative support while helping drive efficiency, communication, and day-to-day operations.

Details

• Schedule: Monday-Friday, 8:00 AM-5:00 PM (flexibility available)
• Location: Bloomington, MN - 100% onsite
• Employment Type: Direct hire with full benefits
• Compensation: $55,000-$68,000 per year, based on experience

• Provide high-level administrative support to senior leadership and department heads.
• Manage complex calendars, schedules, meetings, and priorities for multiple leaders.
• Draft, edit, and proofread correspondence, reports, presentations, and business documents.
• Research, gather, and organize information to support business initiatives and leadership decision-making.
• Create and maintain professional presentations, reports, and spreadsheets using Microsoft Office applications.
• Coordinate activities and communication among leadership team members to maximize productivity and efficiency.
• Arrange detailed travel schedules and process expense reports.
• Successfully manage multiple priorities and deadlines in a fast-paced environment.
• Organize meetings, agendas, and communications while helping leaders prioritize requests and commitments.
• Assist with company events, meetings, employee functions, and special projects.
• Review contracts and other business documents for completeness and routing.
• Prepare recurring leadership reports and maintain reporting schedules.
• Generate weekly business updates, schedules, and recap reports.
• Provide backup office support and assist other departments as needed.
• Perform additional administrative duties and special projects as assigned.

• 4+ years of experience providing administrative support to multiple leaders or departments is required.
• High school diploma or equivalent required; bachelor's degree preferred.
• Current Notary Public certification or willingness to obtain certification.
• Previous experience within the architecture, engineering, construction, or related industries is a plus.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to maintain confidentiality and exercise sound judgment.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Proven ability to work independently, meet deadlines, and adapt to changing priorities.
• High attention to detail and commitment to accuracy.
• Demonstrated professionalism, integrity, and collaborative approach.
• Flexibility to occasionally support business needs outside standard working hours.

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA)
• 401(k) with 50% match of the first 7% contributed
• Flexible Spending Accounts (Medical and Dependent Care)
• 3 Weeks Paid Time Off (PTO)
• Tuition Assistance Program
• Employee Referral Bonus Program