Administrative Assistant 633621

Campus

OSU-Stillwater

Contact Name & Email

Jeannette Parrish, jeannette.parrish@okstate.edu

Work Schedule

Monday through Friday, 8 AM- 5 PM with occasional evenings and weekends for special events.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.50 - $22.00

Hourly

Special Instructions to Applicants

Please include: Resume, Cover Letter, and Contact information for three professional references.

About this Position

Join Our Team at the Spears School of Business!

Are you a detail-oriented, self-motivated professional with a passion for supporting academic excellence? The Spears School of Business at Oklahoma State University is seeking a dynamic Administrative Assistant  to provide  support to the Departments of  Finance & Economics.

What You Will Do:

• Serve as the first point of contact for visitors, students, and faculty
• Coordinate departmental operations, including travel, purchasing, and monitoring department fund usage.
• Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs
• Assist with course scheduling, textbook orders, and classroom reservations
• Assist with faculty recruitment logistics and assemble tenure and promotion packets
• Maintain departmental records and calendars with precision and confidentiality
• Coordinate travel, catering, and event logistics

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Five years related experience

  Post-secondary education may substitute for years of required experience.

Preferred Qualifications

• Bachelor's

• Six to Seven years administrative assistance in higher education.

Skills, Proficiencies, and/or Knowledge

• Ability to accomplish tasks without supervision.
• Strong managerial, organizational, and interpersonal skills.
• Attention to details; ability to meet deadlines and handle multiple priorities.
• Excellent oral and written communications skills.
• Service-oriented attitude.
• Proficient with Microsoft Word and Excel.
• Ability to maintain confidentiality of sensitive information.