Administrative Assistant - AARS Adult SUDS

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.

Benefits and perks:

• HR360 offers arobust benefits package, including PTO, 15 paid holidays, commuter benefits, retirement plans, and more!
• Employees qualify for public loan forgiveness programs
• Training and professional development opportunities
• Work with mission driven, compassionate colleagues and make adifference every day in the work that you do.

• Provide general administrative and secretarial support, including (but not limited to) word processing, answering telephones, checking and delivering messages, distributing mail, faxing, copying, etc.
• Manage and direct client traffic in the reception area, ensuring a welcoming atmosphere reflective of AARS culture.
• Greet clients and visitors courteously, handle general inquiries, and provide informational resources.
• Interact tactfully and professionally with youth, adults, and families of clients.
• Develop, transcribe, and distribute meeting minutes, reports, and/or general information in a timely manner, as needed.
• Attend and participate in meetings (internal, County, ad-hoc, etc.) and debrief with agency or programs.
• Schedule appointments using current platforms and technology and assist with appointment reminders as designated.
• Assist with appointment reminders as designated by the program.
• Assist with intake scheduling and conduct intakes to new enrollments as needed.
• Undertake special projects
• Participate in Health & Safety assignments or act as HR360's Health & Safety Representative.
• Work closely with the Administrative Support Manager, administrative team, EHR billing team.

• Perform office opening and closing procedures.
• Maintain the neatness and organization of general office area.
• Arrange and assist with meetings, staff trainings, conferences, etc., including setup, breakdown, and corporate catering.
• Purchase and maintain inventory of supplies for office, custodial, kitchen, electronic equipment.
• Report facility issues to Administrative Support Manager and act as point of contact for vendors and technicians.

• Provide data entry, including (but not limited to) client data, billing, and reports using the most current platform set forth by the program (Power BI, Welligent, Avatar, Qualo, SharePoint, etc.).
• Perform Medi-CAL eligibility reviews. Create and reconcile pay sources.
• Assist with record archival per program needs.
• Assist with audit preparations and maintaining confidential files in both physical and electronic forms.
• Support management with data reconciliation and compliance tasks.

• Processes expenditures, including petty cash, client fees, expense forms, and reimbursements, etc.

• Ability to arrange work schedule in accordance with the program's hours of operations, which may include evenings and weekends.
• Ensure consistent front desk coverage by practicing staggered meal and rest breaks, and shift changes amongst administrative team
• Adjust workload as necessary to ensure uninterrupted service delivery, including stepping in to provide support for other programs and counties during their peak demand times or staffing shortages.
• May be required to work weekends during program hours of operations, as needed.

• High school diploma, GED or equivalent required.
• Bachelor's degree in related field preferred.
• Possess a valid First Aid and CPR certification.
• Experience working with clients experiencing substance use issues.
• Experience of volunteering or special projects related to general office work.
• At least one (1) year of general office work experience preferred.
• Experience working in the behavioral health field.
• Experience with billing and data collection preferred.
• Comply with California Statewide Healthcare Worker Vaccination Requirement; exemptions will be made for medical or religious reasons.

• We will consider for employment qualified applicants with arrest and conviction records.
• Must complete a background check and livescan.