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Administrative Assistant Advanced

ICONMA, LLC

Austin, TX

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JOB DETAILS
SALARY
$40.28–$45.28 Per Hour
SKILLS
Administrative Skills, Business Processes, Business Support, Cadence, Customer Relations, Detail Oriented, Editing, Establish Priorities, Executive Assistant Skills , Finance, Follow Through, Groundskeeping, Health Plan, Leadership, Logistics, Mail Processing, Materials Engineering, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, On Site Support, Operational Audit, Operational Support, Operations Management, Organizational Skills, Presentation/Verbal Skills, Semiconductor Manufacturing, Systems Maintenance, Team Player, Technical Support, Time Management
LOCATION
Austin, TX
POSTED
1 day ago
Our Client, a Material Engineering company, is looking for an Administrative Assistant – Advanced for their Austin, TX/Remote location.
 
Responsibilities:
  • Executive Administrative Support
  • Provide day to day administrative support to the VP of US Field Service Operations and Executive Account Lead
  • Manage a complex executive calendars, including meeting scheduling, prioritization, and coordination across multiple time zones
  • Coordinate agendas, materials, and logistics for leadership meetings and reviews
  • Manage correspondence, requests, and information flow, escalating issues as appropriate
  • Operational & Business Support
  • Support preparation and organization of:
  • Staff meetings and leadership forums
  • Quarterly business reviews (QBRs)
  • Operational reviews and management updates
  • Assist with the creation, editing, and formatting of presentations, reports, and briefing materials
  • Track action items, follow ups, and deliverables from meetings
  • Communications & Coordination
  • Serve as a liaison between the VP and:
  • Field Service leaders and regional managers
  • Customer Engineering, Operations, HR, Finance, and Facilities teams
  • Distribute communications and ensure timely follow up on administrative requests
  • Maintain organized filing systems for documents, presentations, and records
  • Field Service & Site Interaction
  • Coordinate administrative needs related to field service operations and customer site activities
  • Support communication related to customer visits, operational updates, and leadership travel
  • Maintain awareness of field service organization structures, schedules, and operational cadence
  • Confidentiality & Professional Support
  • Handle sensitive business, employee, and customer information with discretion
  • Represent the VP and the Field Service organization with professionalism and sound judgment
  • Build effective working relationships with senior leaders and administrative partners
 
Requirements:
  • Associate’s or Bachelor’s degree preferred, or equivalent professional experience
  • 4+ years of experience in an executive administrative or senior administrative support role
  • Experience supporting senior leaders in complex, fast paced organizations
  • Strong proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams, SharePoint)
  • Preferred
  • Experience supporting field service, manufacturing, semiconductor, or customer facing technical organizations
  • Experience coordinating across multiple sites or geographically distributed teams
  • Familiarity with operational or business review processes
  • Key Competencies
  • Strong organizational and time management skills
  • Attention to detail and follow through
  • Effective written and verbal communication
  • Ability to manage competing priorities and shifting schedules
  • High level of discretion, professionalism, and reliability
  • Service oriented, collaborative mindset
 
Why Should You Apply?  
 

About the Company

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ICONMA, LLC

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