Administrative Assistant

Role Summary
This Administrative Assistant will support base capital projects and site operations. The
resource will be responsible for greeting visitors, supporting project teams
(managers/engineers), coordinating contractor safety, and performing general
administrative tasks. The role includes ordering supplies, maintaining pool vehicle records,
stocking and maintaining the coffee area, scanning reports and inspections, setting up
meetings and ensuring technology is functioning properly. The assistant will also handle
onboarding, equipment ordering, and travel arrangements. The resource will support
approximately 20 site staff and must be positive, engaging, and proactive. The resource
must be proactive and able to work independently without needing to be asked. They
should be comfortable interacting with a variety of personnel and contractors, and able to
adapt to changing priorities. A positive and engaging demeanor is essential to support the
dynamic needs of the site team.
Responsibilities
- Greet visitors and coordinate site access.
- Support project teams including managers and engineers.
- Assist with contractor safety coordination.
- Perform general administrative tasks to support onsite teams.
- Order supplies and maintain inventory.
- Track pool vehicle maintenance records.
- Maintain and stock coffee area.
- Scan reports and inspection documents.
- Set up meetings and ensure technology is functioning.
- Support onboarding and equipment ordering.
- Coordinate travel arrangements.
- Run errands for the site as needed.
Qualifications
- 8-10 years of previous administrative experience.
- Strong customer service and communication skills.
- Positive, engaging, and proactive attitude.
- Team player with strong organizational and coordination skills.
- Valid driver's license required.
- Experience in a professional/corporate environment.
- Ability to problem solve and juggle multiple tasks.
- Strong attention to detail.