Administrative Assistant

Administrative Assistant

Company Overview - B. Riley FBR

B. Riley FBR, Inc. is a leading investment bank which provides corporate finance, research and sales and trading to corporate, institutional and high net worth individual clients. Investment banking services include initial secondary and follow-on offerings, institutional private placements and merger and acquisitions advisory services. The firm is nationally recognized for its highly ranked proprietary equity research.

Summary of Position

The Administrative Assistant provides administrative and general project support to various departments and senior leaders within the bank. They will assist the executives and other staff within the company with day-to-day hands-on support. They will handle confidential data; assist with compliance and operational requirements; and interact with high-level executives and clients on their behalf.

This position is located in Arlington, Virginia.

Description of Responsibilities

• Screen incoming calls and correspondence and respond independently when possible. Serve as the point of contact for outside clients and internal employees in order to ensure prompt response time and efficiency of communications

• Manage calendars and independently schedule appointments. Coordinate meetings, conference calls, and other executive events

• Coordinate travel arrangements for department heads and/or team members

• Handle a significant amount of travel logistics and manage expense reimbursement process

• Serve as a gatekeeper and facilitator for many daily activities for the teams

• Help maintain databases and create and maintain hard copy and electronic filing systems

• Administrative support on various projects as necessary

Skills & Requirements

Qualifications

• Bachelor’s degree and 1-2 years of experience working in a professional environment

• General knowledge and work experience within the securities industry is a plus, but not required

• Excellent verbal and interpersonal skills, as well as professional phone demeanor

• Ability to demonstrate discretion in handling confidential data and dealing with high-level executives

• Excellent organizational skills with attention to detail. Ability to prioritize and handle multiple concurrent activities and competing priorities while meeting hard deadlines

• Strong working knowledge of MS Office, including Excel and PowerPoint

• Ability to quickly become familiar with complex processes and business tools and systems

• The ability to work in a close, team–oriented environment