Administrative Assistant

Sparks Group has partnered with a nonprofit organization that supports military and civilian government agencies through research, data analysis, and consulting. This is an excellent opportunity for an experienced administrative professional seeking a flexible, part-time schedule. The ideal candidate is proactive, organized, and capable of anticipating needs, taking initiative, and managing responsibilities independently with minimal supervision.

Key Responsibilities

• Provide advanced administrative support to reduce the workload of the team and support daily business operations.

• Meeting coordination including setting up meetings, booking rooms, coordinating with facilities, making sure everything is running smoothly etc.

• Document control, including ensuring that documents are logged into the system correctly and coordinating with project directors

• Prepare, format, proofread, and edit complex correspondence, presentations, reports, and other documents for final publication.

• Independently coordinate the production, processing, and distribution of multiple and/or complex project deliverables.

• Manage the direct manager’s calendar, including scheduling and coordinating appointments and meetings.

• Coordinate logistics for conferences and business meetings, including reserving conference rooms, identifying meeting locations, arranging travel, securing necessary clearances, and ensuring appropriate supplies and materials are available.

• Distribute incoming mail and prepare outgoing mail.

• Collaborate with other administrative team members and provide backup support as needed.

• Perform additional administrative duties and special projects as assigned.

Qualifications

• Minimum of 4 years of administrative support experience

• Strong organizational, interpersonal, oral and written communication, and follow-through skills.

• Excellent proofreading, editing, and document preparation skills, with a high level of attention to detail.

• Ability to anticipate needs, take initiative, and work independently with minimal direction.

• Demonstrated ability to learn quickly, prioritize competing responsibilities, and maintain accuracy in a fast-paced environment.

• Proficiency with Microsoft Office applications, testing required.

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This job is Hybrid Remote.

Pay Range: Hourly $22.00 to $25.00

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.