Administrative Assistant

Posting Details

Position Information

Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. This position is not eligible for sponsorship.

This position is contingent upon the availability of sufficient funding.

Position Title Administrative Assistant Position Summary

The Administrative Assistant provides comprehensive administrative and operational and analytical support to the department of Business & Financial Affairs. This role ensures the smooth and efficient functioning of administrative processes, support financial and business operations and serves as a resource for communication, coordination, and workflow management of day-to-day activities. This position assists with office management, scheduling, communications, records maintenance, and coordination of departmental programs and events. This role serves as a point of contact for internal and external stakeholders, directing inquires and provide accurate information. The role requires a high degree of professionalism, confidentiality, and strong organizational and communication skills to support the mission and goals of the College.

Essential Duties and Responsibilities

• Provides administrative and clerical support to divisional leadership, including drafting correspondence, meeting coordination, travel arrangements, preparing reports, and maintaining departmental files and databases.
• Greets and assists visitors, faculty, staff, students, internal and external stakeholders with professionalism and courtesy.
• Manages calendars, schedules appointments, coordinates meetings, and prepares meeting materials and minutes.
• Processes purchase requisitions, invoices, travel requests, and expense reimbursements in accordance with institutional policies.
• Monitor and maintain office operations, supplies, and equipment; coordinate with vendors and facilities as needed.
• Process purchase orders, invoices, reimbursements, and procurement documentation in accordance with financial policies.
• Assists with the preparation and monitoring of departmental budgets and maintains accurate financial records.
• Coordinates logistics for departmental/divisional events, workshops, and special projects.
• Support cross-functional projects, data compilation, and preparation of supporting materials.
• Identify opportunities to improve administrative processes and recommend enhancements for greater efficiency.
• Serve as an inter-divisional and intra-divisional liaison ensuring smooth information flow.

Performs other related duties assigned to support the department and institution.

Required Qualifications

• Associate degree or equivalent combination of education and experience.
• Two (2) or more years of administrative or clerical experience, preferably in a higher education environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with institutional systems (e.g., Banner, PeopleSoft, Workday, or similar).
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail, organizational skills, and ability to prioritize multiple tasks in a fast-paced environment.
• Demonstrated professionalism, discretion, and commitment to customer service and teamwork.

Preferred Qualifications

Bachelor's degree preferred.

Certifications, Licenses, Restrictions

N/A

Physical Demands

While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.

Shift Days % Travel Required 0% Full Time/Part Time Full-time Work Location/Schedule: This position is eligible for a hybrid work arrangement. FLSA Non-Exempt Number of Vacancies 1 Anticipated Candidate Start Date Position End Date

Posting Detail Information

Posting Number SC0965P Posting Open Date 10/01/2026 Posting Closing Date Open Until Filled No Special Instructions to Applicants EEO Statement

Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents

• Resume
• Cover Letter of Interest

Optional Documents