Administrative Assistant- Attendance Ofice

Last Revision: 10/2026 Auburn School District Job Title: Administrative Assistant - Attendance Reports To: Building Administrator Unit Classification: AAEOP

Duties and responsibilities:

Specific duties and responsibilities may vary based on the building's organizational structure, staffing assignments, and operational needs. Employees may be assigned any combination of the following responsibilities, as determined by the building administrator or supervisor.

• Provide administrative, clerical, and operational support to the school attendance office and other assigned school offices or departments, as needed.
• Greet and assist students, families, staff, visitors, and community members in a professional, welcoming, and responsive manner, including answering telephones, responding to inquiries, and directing individuals to appropriate personnel or resources.
• Serve as a point of contact between students, families, staff, and administrators regarding attendance procedures, school activities, district policies, and general school information.
• Maintain accurate daily student attendance records, including entering, reviewing, verifying, and updating attendance information in the district's student information system.
• Monitor and reconcile student attendance information, including identifying unverified absences, discrepancies, tardies, and early dismissals, and following established procedures for verification and documentation.
• Communicate with parents and guardians regarding student absences, tardiness, attendance concerns, and verification requirements through telephone calls, electronic communication, written correspondence, and other district-approved methods.
• Process student check-ins and check-outs, including verifying appropriate authorization, documenting arrival and departure times, and following established student safety and accountability procedures.
• Assist with monitoring student attendance patterns, preparing attendance reports, and identifying students with frequent or concerning absences for referral to appropriate school personnel.
• Collaborate with administrators, counselors, teachers, attendance specialists, and other student support personnel to communicate attendance concerns and support school attendance improvement efforts.
• Assist with attendance-related interventions, including preparing correspondence, maintaining documentation, scheduling meetings, and supporting established school or district attendance procedures.
• Assist with the coordination, scheduling, documentation, and communication of student detention, Saturday School, or other assigned student accountability programs, as applicable.
• Prepare, process, and maintain student attendance documentation, enrollment verification forms, reports, correspondence, and other required school or district records.
• Collect, organize, and compile attendance data, statistical reports, and other information using district-approved systems, databases, and reporting tools.
• Perform general clerical and administrative tasks, including data entry, preparing correspondence, maintaining electronic and physical files, processing documents, distributing information, and operating office equipment and technology.
• Maintain familiarity with school and district policies, procedures, calendars, events, and resources to effectively assist students, families, staff, and the public.
• Provide direction, training, and supervision to student office assistants, as assigned.
• Assist with student supervision in designated school areas, including offices, hallways, and other assigned locations, in accordance with building procedures and administrator direction.
• Provide clerical and administrative support across school offices and departments, including assisting with coverage during staff absences or periods of increased operational need.
• Work independently and collaboratively in a fast-paced school environment, managing competing priorities, responding to frequent interruptions, and meeting established deadlines.

Last Revision: 10/2026

• Assist with maintaining established office procedures, organizing workflows, identifying opportunities for improved efficiency, and supporting continuity of office operations.
• Maintain accurate, organized, and confidential student and staff records in accordance with district procedures and applicable state and federal requirements.
• Maintain a clean, organized, safe, and professional work environment, including the proper use and care of district equipment, materials, and supplies.
• Perform other related duties as assigned.

Required Knowledge, Skills, and Abilities Related to Cultural Competence and Equity:

• Ability to recognize and demonstrate awareness of one's own cultural identity while respecting and valuing the cultural identities of others.
• Commitment to anti-racist practices and to establishing and supporting an inclusive environment that promotes cultural competence, belonging, and equitable treatment of all students, staff, and families.
• Ability to support and promote the Auburn School District's commitment to "Engage. Educate. Empower With Equity and Excellence."
• Ability to apply culturally responsive practices in communication, leadership, conflict resolution, and decision- making.
• Demonstrated commitment to fostering inclusive environments that support belonging, access, and positive outcomes for diverse student and staff populations.

Minimum Requirements:

• Demonstrated commitment to working in an environment that values diversity, equity, inclusion, anti-racism, and culturally responsive practices.
• Ability to establish and maintain positive, professional, and respectful relationships with students, families, staff, administrators, and community members from diverse backgrounds.
• Demonstrated ability to communicate effectively, both verbally and in writing, with students, families, staff, and the public.
• Knowledge of general office procedures and practices, including telephone communication, keyboarding, data entry, filing, records management, correspondence preparation, and proofreading.
• Proficiency with basic computer applications, including word processing, spreadsheets, email, and electronic recordkeeping systems, with the ability to learn and use district-specific technology and software.
• Ability to maintain accurate records, process information with attention to detail, and follow established procedures for documentation and reporting.
• Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive student, family, and staff information.
• Ability to work independently and collaboratively, demonstrate initiative, and complete assigned responsibilities with minimal supervision.
• Strong organizational and time-management skills, including the ability to prioritize competing tasks, manage frequent interruptions, and meet established deadlines.
• Ability to respond professionally, calmly, and appropriately to challenging situations involving students, families, staff, or members of the public.
• Ability to work effectively with middle school students, including providing appropriate direction, maintaining professional boundaries, and supporting established school expectations and procedures.
• Ability to understand, interpret, and consistently apply school and district policies and procedures related to student attendance, records, and office operations.
• Ability to maintain regular and punctual attendance and fulfill assigned work schedules and responsibilities.

Preferred Knowledge, Skills, and Abilities

• Previous administrative or clerical experience in a K-12 public school or similar educational setting.
• Experience working in a school attendance office or maintaining student attendance and enrollment records.
• Experience using Skyward or a comparable student information system.

Last Revision: 10/2026

• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel, and Google Workspace applications, including Drive, Docs, Sheets, and Forms.
• Familiarity with Washington State school attendance requirements, attendance reporting, and student recordkeeping procedures.
• Experience communicating with families regarding student attendance, school procedures, or student support services.
• Bilingual or multilingual communication skills that support effective engagement with students and families.

Working Conditions: Physical Requirements: The position is primarily office-based and requires frequent sitting for extended periods while working at a desk or computer, as well as regular standing and walking to assist students, families, and staff at the attendance counter and throughout assigned school areas. Duties involve frequent use of hands and fingers for typing, data entry, telephone operation, and handling documents and office materials. Occasional bending, reaching, stooping, and lifting or carrying materials weighing up to 25 pounds may be required. The employee must possess the visual and auditory abilities necessary to read and process information, use office technology, communicate effectively, and respond to student and staff needs in a busy school environment. Work Environment: Work is performed primarily indoors in a busy and dynamic middle school office environment with frequent interruptions, competing priorities, and varying levels of noise and activity. The position requires regular interaction with students, families, staff, administrators, and members of the public, including individuals who may be frustrated, upset, or experiencing challenging circumstances. The employee must demonstrate professionalism, patience, cultural responsiveness, and sound judgment while maintaining confidentiality and responding appropriately to changing situations. Responsibilities may require movement throughout the school building, student supervision in designated areas, and occasional schedule flexibility to support school activities or operational needs.

The statements above are intended to describe the general nature of the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities and qualifications of personnel so classified.