Administrative Assistant

Auburn School District Job Title: Administrative Assistant - Child Nutrition Reports To: Building Administrator Unit Classification: AAEOP Duties and responsibilities :

Answer

telephones,

greet

visitors,

and

provide

general

administrative

support

to

the

Child

Nutrition

Services

department.

Receive,

process,

and

maintain

Free/Reduced

meal

applications,

including

communicating

eligibility

determinations

and

required

notifications

to

families.

Contact

families

as

needed

to

resolve

incomplete

applications,

obtain

missing

information,

and

clarify

application

discrepancies.

Process

direct

certification

downloads

and

update

student

eligibility

information

as

required.

Prepare

monthly

approved

applications

reports

and

maintain

accurate

program

records.

Conduct

monthly

application

audits

to

identify

and

resolve

households

with

multiple

eligibilities.

Complete

annual

verification

of

Free/Reduced

applications

in

accordance

with

National

School

Lunch

Program

requirements.

Update

and

maintain

Free/Reduced

application

materials

and

information

annually.

Prepare,

review,

and

submit

monthly

claims

for

the

National

School

Lunch

Program,

School

Breakfast

Program,

Fresh

Fruit

and

Vegetable

Program,

and

Summer

Food

Service

Program,

including

required

supporting

documentation

and

Skyward

reports.

Review

program

data

and

reports

for

accuracy,

identify

discrepancies,

and

communicate

with

school

kitchens

to

resolve

reporting

issues.

Maintain

accurate

and

organized

records

related

to

program

applications,

eligibility,

verification,

claims,

and

reporting

requirements

in

accordance

with

applicable

record

retention

guidelines.

Assist

with

gathering

documentation

and

information

for

state

and

federal

program

reviews,

audits,

and

compliance

requirements.

Receive,

sort,

and

distribute

afternoon

in-district

mail.

Receive

and

securely

maintain

district

deposit

bags

delivered

through

afternoon

in-district

mail;

coordinate

release

to

armored-car

service

the

following

business

day

in

accordance

with

district

procedures.

Compile

ECEAP

reporting

information

and

prepare

spreadsheets

to

support

program

billing.

Support

and

maintain

the

Child

Nutrition

Services

website

in

collaboration

with

the

CNS

Director.

Collaborate

with

the

administrator

to

develop

weekly

Fresh

Fruit

and

Vegetable

Program

educational

materials

and

electronic

communications

for

schools.

Assist

with

Summer

Food

Service

Program

meal

tracking

as

needed,

including

maintaining

spreadsheets,

monitoring

data,

and

identifying

missing

or

inaccurate

information.

Respond

to

inquiries

and

provide

accurate

information

to

families,

staff,

and

community

members

regarding

Child

Nutrition

program

applications

and

services.

Monitor

deadlines

and

maintain

accurate

documentation

to

support

timely

completion

of

required

program

reports

and

submissions.

Submit

print

requests

and

coordinate

preparation

of

materials

related

to

assigned

responsibilities.

Build

and

maintain

positive,

professional

relationships

with

staff,

students,

families,

and

community

members.

Cross-train

with

other

office

positions

to

support

continuity

of

department

operations.

Maintain

a

high

level

of

confidentiality

when

handling

sensitive

student,

family,

and

program

information.

Perform

additional

duties

as

assigned.

Requirements :

High

school

diploma

or

equivalent.

Experience

performing

general

office

or

administrative

support

duties

preferred.

Knowledge

of

basic

office

practices

and

procedures,

including

telephone

etiquette,

correspondence

preparation,

filing,

recordkeeping,

proofreading,

and

data

entry.

Proficiency

in

Microsoft

Office

applications,

particularly

Excel

and

Outlook;

experience

with

Google

Workspace,

Publisher,

Adobe

PDF

tools,

and

other

web-based

applications

preferred.

Experience

with

Skyward/Qmlativ

or

similar

student

information

and

reporting

systems

preferred.

Strong

organizational

skills

with

the

ability

to

manage

multiple

priorities,

meet

deadlines,

and

maintain

a

high

level

of

accuracy.

Strong

mathematical

skills

and

the

ability

to

review

information,

perform

calculations,

reconcile

data,

and

identify

discrepancies.

Ability

to

communicate

effectively,

both

verbally

and

in

writing,

with

families,

staff,

and

community

members.

Ability

to

work

independently

and

as

part

of

a

team

in

a

fast-paced

office

environment.

Demonstrated

ability

to

maintain

confidentiality

and

appropriately

handle

sensitive

student

and

family

information.

Ability

to

interpret

and

follow

established

procedures,

policies,

and

applicable

state

and

federal

program

requirements.

Ability

to

maintain

reliable

attendance

and

perform

essential

job

functions.

Required Knowledge, Skills, and Abilities Related to Cultural Competence and Equity:

Ability

to

recognize

and

demonstrate

awareness

of

one's

own

cultural

identity

while

respecting and valuing the cultural identities of others.

Commitment

to

establishing

and

supporting

an

environment

that

promotes

cultural

competence and equitable treatment of all staff, students, families, and community members.

Ability

to

support

and

promote

the

Auburn

School

District's

commitment

to

"Engage.

Educate. Empower With Equity and Excellence."

Ability

to

apply

culturally

responsive

practices

in

communication,

leadership,

conflict

resolution, and decision-making.

Demonstrated

commitment

to

fostering

inclusive

environments

that

support

belonging,

access, and positive outcomes for diverse student and staff populations. Preferred Knowledge, Skills, and Abilities

Experience

working

in

Child

Nutrition

Services,

a

school

district,

or

a

similar

administrative

environment.

Knowledge

of

state

and

federal

Child

Nutrition

Program

requirements,

including

National

School

Lunch

Program

and

School

Breakfast

Program

procedures.

Familiarity

with

direct

certification,

Free/Reduced

meal

applications,

annual

verification,

and

program

reporting

requirements.

Experience

maintaining

spreadsheets,

processing

applications,

preparing

reports,

and

reviewing

data

for

accuracy.

Experience

using

Skyward/Qmlativ,

WINS,

Excel,

and

other

database

or

reporting

systems.

Ability

to

communicate

effectively

and

respectfully

with

families

from

diverse

cultural

and

linguistic

backgrounds.

Bilingual

English/Spanish

preferred.

Working Conditions: Physical Requirements: Work is primarily performed in an office setting with frequent sitting, standing, and

walking.

The

position

requires

prolonged

use

of

computers

and

standard

office

equipment,

including

keyboarding

and

viewing

computer

screens

for

extended

periods.

Duties

may

include

occasional

lifting,

carrying,

or

moving

of

office

materials

and

supplies

up

to

25

pounds.

Requires

manual

dexterity,

visual

acuity

for

detailed

work,

and

the

ability

to

manage

multiple

tasks

simultaneously.

Work Environment: Work is conducted in a fast-paced office environment with frequent interruptions and

competing

priorities.

The

position

requires

regular

interaction

with

staff

across

multiple

school

sites,

as

well

as

families

and

community

members.

The

role

involves

handling

sensitive

and

confidential

student

and

family

information

and

requires

sound

judgment

and

professionalism.

The

environment

may

include

moderate

noise

levels

and

frequent

communication

via

phone,

email,

and

in-person

interactions.

The

role

requires

adaptability,

attention

to

detail,

problem-solving,

and

the

ability

to

remain

calm

and

effective

under

pressure.

The information contained in this job description is not an exhaustive list of the duties performed for this position. The

individuals

currently

holding

this

position

perform

additional

duties

and

additional

duties

may

be

assigned.