Administrative Assistant

Auburn School District Job Title: Administrative Assistant Reports To: Building Administrator Unit Classification: AAEOP Duties and responsibilities :

Serve

as

the

primary

point

of

contact

for

students,

staff,

families,

visitors,

and

community

members,

providing

courteous,

professional,

and

responsive

assistance.

Answer,

screen,

and

direct

telephone

calls;

take

messages

and

provide

information

as

appropriate.

Greet

and

assist

visitors

and

determine

the

appropriate

staff

member

or

department

to

address

their

needs.

Establish

and

maintain

positive

working

relationships

with

visitors,

staff,

parents,

community

groups,

and

students.

Perform

administrative

and

clerical

duties,

including

typing,

filing,

correspondence,

proofreading,

and

maintaining

organized

records.

Perform

data

entry

and

update

information

as

required.

Maintain

a

high

degree

of

confidentiality

when

handling

sensitive

student,

family,

and

employee

information.

Maintain

knowledge

of

current

district

policies,

procedures,

and

regulations

applicable

to

the

position.

Utilize

district

technology

and

online

platforms

to

support

daily

office

operations,

including

hosting

online

meetings

and

communicating

through

Google,

Zoom,

or

other

services.

Work

effectively

under

pressure

while

managing

interruptions,

competing

priorities,

and

changing

needs.

Perform

other

duties

and

responsibilities

as

assigned.

Requirements :

Demonstrated

commitment

to

working

in

an

environment

that

values

diversity,

equity,

inclusion,

anti-racism,

and

culturally

responsive

practices.

Demonstrated

ability

to

provide

professional,

welcoming,

and

responsive

service

to

students,

families,

staff,

visitors,

and

community

members

from

diverse

backgrounds.

Ability

to

establish

and

maintain

effective

working

relationships

with

students,

families,

staff,

administrators,

and

community

members.

Strong

interpersonal,

verbal,

and

written

communication

skills,

including

excellent

spelling,

grammar,

telephone

etiquette,

typing,

correspondence,

and

proofreading

skills.

Demonstrated

ability

to

maintain

a

high

degree

of

professionalism,

discretion,

and

confidentiality

when

handling

sensitive

information.

Strong

organizational

and

time-management

skills,

with

the

ability

to

prioritize

multiple

responsibilities,

meet

deadlines,

and

maintain

accuracy

in

a

fast-paced

school

office

environment.

Ability

to

remain

calm,

professional,

and

solution-focused

when

responding

to

interruptions,

competing

priorities,

difficult

situations,

or

individuals

who

may

be

upset

or

require

assistance.

Demonstrated

ability

to

perform

administrative

and

clerical

functions

accurately,

including

correspondence,

data

entry,

recordkeeping,

filing,

document

processing,

and

maintaining

organized

records.

Ability

to

use

standard

office

technology

and

equipment,

including

email,

Microsoft

Office

applications,

databases,

and

electronic

recordkeeping

systems.

Ability

to

learn

and

effectively

use

district

systems,

including

Skyward

and

other

administrative

systems

applicable

to

the

position.

Ability

to

utilize

Google,

Zoom,

and

other

online

services

to

host

meetings,

communicate,

and

complete

daily

work

responsibilities

in

an

online

environment.

Ability

to

analyze

information,

exercise

sound

judgment,

solve

routine

problems

independently,

and

recognize

when

an

issue

requires

administrative

involvement.

Ability

to

work

independently

and

collaboratively

as

part

of

a

team,

demonstrate

initiative,

and

follow

assignments

through

to

completion

without

immediate

supervision.

Ability

to

support

the

effective

operation

of

the

school

office

and

contribute

to

a

welcoming,

organized,

and

professional

environment.

Ability

to

maintain

the

physical

condition

and

health

status

necessary

to

perform

the

duties

and

responsibilities

of

the

position.

Required Knowledge, Skills, and Abilities Related to Cultural Competence and Equity:

Ability

to

recognize

and

demonstrate

awareness

of

one's

own

cultural

identity

while

respecting and valuing the cultural identities of others.

Commitment

to

establishing

and

supporting

an

environment

that

promotes

cultural

competence and equitable treatment of all staff, students, families, and community members.

Ability

to

support

and

promote

the

Auburn

School

District's

commitment

to

"Engage.

Educate. Empower With Equity and Excellence."

Ability

to

apply

culturally

responsive

practices

in

communication,

leadership,

conflict

resolution, and decision-making.

Demonstrated

commitment

to

fostering

inclusive

environments

that

support

belonging,

access, and positive outcomes for diverse student and staff populations. Preferred Knowledge, Skills, and Abilities:

Previous

experience

working

in

a

K-12

public

school

district

or

educational

setting,

particularly

in

a

school-based

office.

Previous

experience

in

an

administrative

assistant,

office

assistant,

receptionist,

or

similar

administrative

support

role.

Experience

providing

customer

service

and

responding

to

the

needs

of

students,

families,

staff,

visitors,

and

community

members

in

a

professional

setting.

Experience

performing

general

office

functions,

including

data

entry,

recordkeeping,

filing,

correspondence,

document

processing,

and

maintaining

confidential

records.

Experience

using

student

information

systems,

school-based

attendance

systems,

financial

systems,

or

other

K-12

administrative

technology.

Experience

using

Microsoft

Office

applications,

Google

Workspace,

and

virtual

meeting

platforms

such

as

Zoom

or

Google

Meet.

Experience

coordinating

schedules,

meetings,

communications,

and

other

administrative

processes

involving

multiple

staff

members

or

departments.

Familiarity

with

school

district

policies,

procedures,

and

practices

related

to

student

records,

attendance,

and

general

school

office

operations. Working Conditions: Physical Demands - The position is primarily office-based, requiring frequent sitting at a desk and extensive

use

of

a

computer.

The

role

involves

occasional

standing,

walking,

and

reaching.

The

employee

may

need

to

lift,

carry,

push,

or

pull

objects

weighing

up

to

25

pounds.

Fine

motor

skills

and

finger

dexterity

are

necessary

for

computer

work

and

handling

office

equipment.

Work Environment - Work is performed primarily in an office setting within a school district department.

The

position

involves

regular

interaction

with

staff,

students,

and

the

public,

requiring

professionalism

and

a

service-oriented

approach.

The

noise

level

is

generally

moderate.

Occasional

travel

between

district

sites

may

be

required.

The

employee

may

experience

exposure

to

common

workplace

conditions,

including

interactions

with

individuals

experiencing

stress

or

conflict. The statements above are intended to describe the general nature of work being performed by people assigned to this

job.

They

are

not

intended

to

be

an

exhaustive

list

of

all

responsibilities

and

qualifications

of

personnel

so

classified.